Executive

Vashi Integrated Solutions; India; On-site; INR 280,000 - 420,000; Full time

Job summary

Vashi Integrated Solutions is seeking a Purchase Order (PO) Maker to create accurate POs from approved orders and procurement requirements. You will coordinate with purchasers, vendors, sales teams, and logistics to ensure timely order processing and maintain data accuracy in the ERP system.

The role requires attention to detail, strong communication, and the ability to meet deadlines while complying with procurement policies.

Qualifications

• Experience in PO processing and procurement workflows.
• Understanding of procurement and supply chain operations is essential.
• Familiarity with ERP systems, especially SAP MM, is preferred.
• Strong communication and coordination skills are required.

Responsibilities

• Create Purchase Orders (POs) in the ERP system (SAP/Oracle/ERP).
• Verify pricing, quantity, tax, payment terms, delivery schedules, and vendor details before PO release.
• Ensure POs are created within defined turnaround time (TAT) and modify/cancel as needed.
• Validate approved quotations and costing before PO creation; ensure correct HSN, GST, UOM, and product description.
• Share POs with vendors and obtain PO acknowledgements; follow up for delivery commitments and dispatch schedules.
• Maintain accurate procurement records, update ERP with order status and delivery commitments; attach supporting documents.
• Coordinate with Sales, Procurement, Finance, Warehouse, and Logistics; support purchasers to expedite urgent requirements.
• Follow procurement SOPs and approval matrix; ensure company policies and statutory compliance; maintain pricing confidentiality.

Skills

Purchase Order processing

Procurement & supply chain basics

ERP systems

Communication & coordination

Attention to detail

Time management

Education

Bachelor's Degree (B.Com, BBA, BE, MBA, or equivalent)

Tools

SAP MM

Job description

The Purchase Order (PO) Maker is responsible for creating accurate Purchase Orders (POs) based on approved customer orders and procurement requirements. The role involves coordinating with purchasers, vendors, sales teams, and logistics to ensure timely order processing, maintaining data accuracy in the ERP system, and ensuring compliance with company procurement policies.

Key Responsibilities

Purchase Order Processing

• Create Purchase Orders (POs) in the ERP system (SAP/Oracle/ERP).
• Verify pricing, quantity, tax, payment terms, delivery schedules, and vendor details before PO release.
• Ensure POs are created within the defined turnaround time (TAT).
• Modify or cancel POs whenever required after obtaining approvals.
• Validate approved quotations and costing before PO creation.
• Ensure correct HSN code, GST, unit of measure (UOM), and product description.
• Share Purchase Orders with vendors.
• Obtain PO acknowledgements from vendors.
• Follow up for order acceptance, delivery commitments, and dispatch schedules.
• Resolve discrepancies related to pricing, quantity, or specifications.

ERP & Documentation

• Maintain accurate procurement records.
• Update ERP with order status and delivery commitments.
• Attach quotations, approvals, and supporting documents.

Cross-Functional Coordination

• Coordinate with Sales, Procurement, Finance, Warehouse, and Logistics teams.
• Support purchasers in expediting urgent requirements.

Compliance

• Follow procurement SOPs and approval matrix.
• Ensure company policies and statutory compliance are maintained.
• Maintain confidentiality of pricing and commercial information.

Key Performance Indicators (KPIs)

• Purchase Order accuracy (%)
• Purchase Order creation TAT
• Number of POs processed per day
• Vendor acknowledgement turnaround time
• Number of PO revisions due to errors
• Compliance with procurement policies

Required Skills

• Good knowledge of Purchase Order processing
• Basic understanding of procurement and supply chain operations
• ERP knowledge (SAP MM preferred)
• Good communication and coordination skills
• Attention to detail and analytical thinking
• Ability to work under pressure and meet deadlines

Qualifications

• Bachelor's Degree (B.Com, BBA, BE, MBA, or equivalent)
• 0–3 years of experience in Procurement, Supply Chain, or Purchase Operations
• Experience in B2B eCommerce or MRO procurement is preferred

Required Skills