Data Entry Operator

Authentic Engineers; Gurugram District; On-site; INR 300,000 - 450,000; Full time

Job summary

Authentic Engineers is seeking a Purchase & Sales Support Executive to assist with day-to-day purchase activities, sales coordination, vendor/customer communication, documentation, and order processing. The role requires collaboration with Purchase, Sales, Stores, Production, Accounts, and suppliers to ensure smooth operations.

The candidate should demonstrate strong communication and coordination skills, familiarity with MS Excel/Word, email communications, and ERP/SAP systems.

Qualifications

• Good communication and coordination skills.
• Proficient with MS Excel, MS Word and email communication.
• Basic knowledge of ERP/SAP software systems.
• Good follow-up and negotiation skills.
• Ability to maintain records and prepare reports.

Responsibilities

• Purchase Support: Prepare and process purchase orders; coordinate with suppliers for quotations, prices, delivery schedules and order status; follow up for timely delivery; maintain purchase records and vendor details.
• Sales Support: Prepare sales quotations, sales orders; coordinate with customers on orders and delivery; follow up with Sales, Production, Stores and Dispatch for timely order execution; maintain customer order records and provide status updates; coordinate with Accounts for invoices and payments.
• General Responsibilities: Maintain MIS reports; update ERP/system records; prepare daily/weekly/monthly reports; coordinate between internal departments; ensure proper filing and documentation; perform other duties as assigned.

Skills

Communication skills

Coordination skills

Time management

Negotiation skills

Documentation & reporting

Tools

MS Excel

MS Word

Email communication

ERP/SAP software

Job description

Role & responsibilities

Job Summary

We are looking for a Purchase & Sales Support Executive to support day-to-day purchase activities, sales coordination, vendor/customer communication, documentation, and order processing. The candidate will coordinate with Purchase, Sales, Stores, Production, Accounts, and suppliers/customers to ensure smooth and timely operations.

Key Responsibilities

Purchase Support

• Prepare and process purchase orders (POs) as per approved requirements.
• Coordinate with suppliers for quotations, prices, delivery schedules, and order status.
• Follow up with vendors for timely delivery of materials.
• Maintain purchase records, vendor details, quotations, and related documents.
• Compare quotations and prepare purchase comparison statements.
• Coordinate with Stores regarding material receipt and pending deliveries.
• Support vendor development and maintain supplier communication.
• Follow up on pending/short/excess material deliveries and discrepancies.

Sales Support

• Prepare sales quotations, sales orders, and related documents.
• Coordinate with customers regarding orders, delivery schedules, and product requirements.
• Follow up with the Sales Team, Production, Stores, and Dispatch for timely order execution.
• Maintain customer order records and provide regular order-status updates.
• Coordinate with Accounts for invoices, payments, and other sales-related documentation.
• Handle customer queries and ensure timely communication and follow-up.

General Responsibilities

• Maintain accurate MIS reports for purchase and sales activities.
• Update ERP/system records related to purchase and sales transactions.
• Prepare daily/weekly/monthly reports as required by management.
• Coordinate between internal departments to resolve operational issues.
• Ensure proper filing and documentation of purchase and sales records.
• Perform other duties assigned by the reporting manager.

Required Skills

• Good communication and coordination skills.
• Good knowledge of MS Excel, MS Word, and email communication.
• Basic knowledge of ERP/SAPsoftware systems.
• Good follow-up and negotiation skills.
• Ability to maintain records and prepare reports.
• Good organizational and time-management skills.
• Ability to work effectively with vendors, customers, and internal departments.

Key Performance Areas (KPI)

• Timely processing of purchase and sales orders.
• Vendor/customer follow-up and coordination.
• Timely delivery and order status tracking.
• Accuracy of documentation and ERP entries.
• Timely preparation of MIS and reports.
• Effective coordination with internal departments.