Purchase Officer

Himachal Futuristic Communications (HFCL); Hyderabad; On-site; INR 600,000 - 900,000; Full time

Job summary

HFCL in India is seeking a procurement professional to manage end-to-end purchasing for direct and indirect materials, spares, and services. You will source vendors, evaluate quotations, and convert requisitions into POs while ensuring timely material availability for production and maintenance.

The role involves coordinating with production, finance, quality, and other internal teams, negotiating terms, and driving cost optimization through effective supplier management and compliance with GST

Qualifications

• Strong knowledge of purchase and procurement processes in a manufacturing environment.
• Hands-on experience in sourcing, vendor negotiation, commercial evaluation, and PO management.
• Good working knowledge of SAP procurement/purchase modules.
• Experience in handling direct and indirect procurement, including plant spares, consumables, and services.
• Strong vendor management and negotiation skills.
• Good understanding of GST, commercial terms, and basic procurement documentation.
• Proficiency in MS Excel and preparation of comparative statements and MIS reports.
• Strong communication, coordination, and stakeholder management skills.
• Ability to work under pressure and manage multiple procurement requirements simultaneously.

Responsibilities

• Manage end-to-end procurement activities for direct and indirect materials, consumables, spares, services, and other plant requirements.
• Source and identify suitable vendors based on quality, cost, delivery timelines, and technical requirements.
• Obtain and evaluate quotations, prepare comparative statements, and conduct commercial negotiations with vendors.
• Process purchase requisitions and convert approved requirements into Purchase Orders (POs) as per company policies and procedures.
• Ensure timely availability of materials to support uninterrupted production and maintenance activities.
• Coordinate closely with Production, Maintenance, Stores, Finance, Quality, and other internal stakeholders for procurement requirements.
• Monitor open POs and follow up with vendors to ensure timely delivery of materials and services.
• Handle vendor development, vendor evaluation, and maintain strong relationships with existing and new suppliers.
• Negotiate pricing, payment terms, delivery schedules, and other commercial conditions to achieve cost optimization.
• Ensure all procurement activities comply with company policies, approval matrices, and applicable statutory requirements.
• Maintain complete procurement documentation, including quotations, comparative statements, approvals, POs, and vendor records.
• Work on SAP for creating and managing Purchase Orders, tracking procurement transactions, and maintaining accurate purchasing data.
• Coordinate with Finance and vendors regarding invoice processing, payment-related issues, and PO reconciliation.
• Support cost-saving and value-engineering initiatives within the procurement function.
• Prepare periodic MIS and reports related to purchase activities, vendor performance, pending POs, and cost savings.

Skills

Procurement processes

Vendor negotiation

PO management

SAP procurement

Direct & indirect procurement

GST knowledge

MS Excel

Stakeholder management

Supply chain coordination

Tools

SAP procurement/purchase modules

Job description

Role & responsibilities

• Manage end-to-end procurement activities for direct and indirect materials, consumables, spares, services, and other plant requirements.
• Source and identify suitable vendors based on quality, cost, delivery timelines, and technical requirements.
• Obtain and evaluate quotations, prepare comparative statements, and conduct commercial negotiations with vendors.
• Process purchase requisitions and convert approved requirements into Purchase Orders (POs) as per company policies and procedures.
• Ensure timely availability of materials to support uninterrupted production and maintenance activities.
• Coordinate closely with Production, Maintenance, Stores, Finance, Quality, and other internal stakeholders for procurement requirements.
• Monitor open POs and follow up with vendors to ensure timely delivery of materials and services.
• Handle vendor development, vendor evaluation, and maintain strong relationships with existing and new suppliers.
• Negotiate pricing, payment terms, delivery schedules, and other commercial conditions to achieve cost optimization.
• Ensure all procurement activities comply with company policies, approval matrices, and applicable statutory requirements.
• Maintain complete procurement documentation, including quotations, comparative statements, approvals, POs, and vendor records.
• Work on SAP for creating and managing Purchase Orders, tracking procurement transactions, and maintaining accurate purchasing data.
• Coordinate with Finance and vendors regarding invoice processing, payment-related issues, and PO reconciliation.
• Support cost-saving and value-engineering initiatives within the procurement function.
• Prepare periodic MIS and reports related to purchase activities, vendor performance, pending POs, and cost savings.

Required Skills & Competencies

• Strong knowledge of purchase and procurement processes in a manufacturing environment.
• Hands-on experience in sourcing, vendor negotiation, commercial evaluation, and PO management.
• Good working knowledge of SAP procurement/purchase modules.
• Experience in handling direct and indirect procurement, including plant spares, consumables, and services.
• Strong vendor management and negotiation skills.
• Good understanding of GST, commercial terms, and basic procurement documentation.
• Proficiency in MS Excel and preparation of comparative statements and MIS reports.
• Strong communication, coordination, and stakeholder management skills.
• Ability to work under pressure and manage multiple procurement requirements simultaneously.