Purchase Executive

Mohan Mutha Exports; Chennai District; On-site; INR 450,000 - 650,000; Full time

Job summary

Mohan Mutha Exports in Chennai seeks an experienced procurement executive to manage day-to-day purchasing, create POs in SAP/Tally, and coordinate vendor activities. You will negotiate terms, review quotations, and ensure on-time delivery while maintaining accurate records and supporting accounts with invoices and payments.

The role requires strong MS Excel skills, excellent communication, and vendor management ability to optimize costs and ensure compliance with internal policies.

Qualifications

• Hands-on experience with SAP and Tally in procurement.
• PO creation and processing.
• GRN creation/processing.
• Vendor negotiation and vendor management skills.
• Procurement processes knowledge.
• MS Excel proficiency.
• Strong follow-up and coordination skills.
• Excellent communication and interpersonal abilities.
• Quotation analysis and negotiating terms.

Responsibilities

• Handle day-to-day purchase and procurement activities based on internal requirements.
• Create and process Purchase Orders (POs) in SAP/Tally as per approved requirements.
• Coordinate with vendors for quotations, pricing, availability, and delivery schedules.
• Negotiate with vendors to obtain competitive pricing, payment terms, and favourable commercial conditions.
• Prepare quotation comparisons and support vendor selection.
• Follow up with vendors to ensure timely delivery of materials.
• Coordinate with Stores/Warehouse for GRN creation and material receipt.
• Verify PO, GRN, invoice, and other purchase-related documents for accuracy.
• Coordinate with Accounts for invoice processing and payment-related queries.
• Maintain purchase records, vendor details, quotations, POs, GRNs, and related documentation.
• Monitor pending POs and ensure timely closure of purchase requirements.
• Identify alternate vendors and support cost-saving initiatives.
• Maintain good relationships with existing vendors and develop new vendor sources.
• Resolve discrepancies related to quantity, price, quality, delivery, and invoices in coordination with vendors and internal teams.
• Generate purchase-related reports and MIS as required.
• Ensure all procurement activities comply with company policies and approval processes.

Skills

SAP

Tally

PO processing

GRN processing

Vendor negotiation

Vendor management

MS Excel

Communication

Interpersonal skills

Quotations analysis

Tools

SAP

Tally

Job description

Key Responsibilities

• Handle day-to-day purchase and procurement activities based on internal requirements.
• Create and process Purchase Orders (POs) in SAP/Tally as per approved requirements.
• Coordinate with vendors for quotations, pricing, availability, and delivery schedules.
• Negotiate with vendors to obtain competitive pricing, payment terms, and favourable commercial conditions.
• Prepare quotation comparisons and support vendor selection.
• Follow up with vendors to ensure timely delivery of materials.
• Coordinate with Stores/Warehouse for Goods Receipt Note (GRN) creation and material receipt.
• Verify PO, GRN, invoice, and other purchase-related documents for accuracy.
• Coordinate with Accounts for invoice processing and payment-related queries.
• Maintain purchase records, vendor details, quotations, POs, GRNs, and related documentation.
• Monitor pending POs and ensure timely closure of purchase requirements.
• Identify alternate vendors and support cost-saving initiatives.
• Maintain good relationships with existing vendors and develop new vendor sources.
• Resolve discrepancies related to quantity, price, quality, delivery, and invoices in coordination with vendors and internal teams.
• Generate purchase-related reports and MIS as required.
• Ensure all procurement activities comply with company policies and approval processes.

Required Skills

• Hands-on experience in SAP and Tally.
• Strong knowledge of Purchase Order (PO) creation and processing.
• Practical experience in GRN creation/processing.
• Strong vendor negotiation and vendor management skills.
• Good knowledge of procurement and purchase processes.
• Good working knowledge of MS Excel.
• Strong follow-up and coordination skills.
• Good communication and interpersonal skills.
• Ability to analyse quotations and negotiate commercially favourable terms.