Purchase Officer

Shaktivardhakhspl; Hisar; On-site; INR 400,000 - 600,000; Full time

Job summary

Shaktivardhakhspl seeks a Purchase professional to independently manage end-to-end procurement—from requisition to material receipt and invoice coordination—ensuring timely delivery, proper documentation, cost control, and adherence to approval processes.

The role covers requisition review, vendor identification, bid comparison, PO issuance, delivery tracking, and cross-functional coordination with stores, QA, accounts, and production; SAP/ERP and Excel skills are preferred.

Qualifications

• 2–5 years of experience in Purchase/Procurement, preferably in manufacturing or FMCG.
• Good knowledge of Purchase Requisition, RFQ, Quotation Comparison, PO, GRN/GRPO and Invoice Process.
• Working knowledge of SAP Business One / SAP / ERP.
• Good vendor negotiation and communication skills.
• Proficient in Excel and MIS reporting.
• Ability to manage multiple purchase requirements and follow-ups.

Responsibilities

• Receive and review Purchase Requisitions / Indents from departments.
• Obtain required approvals before initiating procurement.
• Identify suitable vendors and collect quotations.
• Compare quotations based on price, quality, delivery time, payment terms, and other conditions.
• Negotiate with vendors to achieve best terms.
• Prepare and process Purchase Orders (POs) as per approved requirements.
• Coordinate with vendors for timely material delivery.
• Follow up on POs and maintain tracking report.
• Coordinate with Store/Quality during material receipt and inspection.
• Ensure documentation such as Invoice, Delivery Challan, PO, GRPO/GRN, and other documents.
• Coordinate with Accounts for invoice verification and payment processing.
• Handle urgent purchases per policy and proper post-purchase closure/documentation.
• Maintain vendor records, quotation records, POs, and procurement documentation.
• Monitor purchase prices and identify cost-saving opportunities.
• Coordinate with Production, Stores, Accounts, Quality, and other departments for procurement requirements.
• Ensure procurement transactions are recorded in SAP/ERP.

Skills

Vendor negotiation

Documentation

Coordination

Independent work

Procurement strategy

Tools

SAP Business One

SAP ERP

Excel

Job description

We are looking for a Purchase professional who can independently manage the end-to-end procurement process, from purchase requirement to material receipt and invoice coordination, while ensuring timely procurement, proper documentation, cost control, and adherence to company approval processes.

Job Description

• Receive and review Purchase Requisitions / Indents from departments.
• Obtain required approvals before initiating procurement.
• Identify suitable vendors and collect quotations.
• Compare quotations based on price, quality, delivery time, payment terms, and other commercial conditions.
• Negotiate with vendors to achieve the best possible commercial terms.
• Prepare and process Purchase Orders (POs) as per approved requirements.
• Coordinate with vendors for timely material delivery.
• Follow up on pending/open POs and maintain the PO tracking report.
• Coordinate with the Store/Quality team during material receipt and inspection.
• Ensure proper documentation such as Invoice, Delivery Challan, PO, GRPO/GRN, and other required documents.
• Coordinate with Accounts for invoice verification and payment processing.
• Handle urgent purchases as per company policy and ensure proper post-purchase closure/documentation.
• Maintain vendor records, quotation records, purchase orders, and procurement documentation.
• Monitor purchase prices and identify opportunities for cost saving and better vendor management.
• Coordinate with Production, Stores, Accounts, Quality, and other departments for procurement requirements.
• Ensure procurement transactions are properly recorded in SAP/ERP system

The ideal candidate should be proactive, commercially aware, disciplined in documentation, good at vendor negotiation, and capable of independently handling the complete purchase cycle from requirement to material receipt and invoice coordination.

• 2–5 years of experience in Purchase/Procurement, preferably in manufacturing, agriculture, seeds, FMCG, or a similar industry.
• Good knowledge of Purchase Requisition, RFQ, Quotation Comparison, PO, GRN/GRPO and Invoice Process.
• Working knowledge of SAP Business One / SAP / ERP will be preferred.
• Good vendor negotiation and communication skills.
• Good knowledge of Excel and MIS reporting.
• Ability to manage multiple purchase requirements and follow-ups.
• Good understanding of documentation and approval processes.
• Strong coordination and problem-solving skills.