Project Management Office - Specialist Role

Stratogent Corporation; Bengaluru; Hybrid; INR 600,000 - 1,200,000; Full time

Job summary

Stratogent in Bengaluru is seeking a PMO Support professional to assist in monthly invoicing, PMS tracking, onboarding/off-boarding, and quality compliance across delivery teams. You will liaise with HR, Quality, and SDM/SDL/SDA to ensure timely reports and smooth project coordination.

The role focuses on improving PMO processes, driving continuous improvements, and supporting senior PMO leads with publication, review, and sign-off of major deliverables.

Responsibilities

• Track the monthly invoices for due dates
• Prepare monthly invoices
• Assist PMO Analysts to review the invoices with SDM/SDL/SDA
• Track the completion for approval of the invoices and update leads
• Tracking Quarterly PMS Schedule (Start and Due dates)
• Schedule Review Meeting with Resource and Leads
• Track the completion of the Review and status update
• Liaison between reporting managers and HR for PMS Data and Reporting
• On-boarding and Off-boarding of resources to/from the project/account(s)
• Assist new resources during the on-boarding phase to ensure they complete all prerequisites
• Ensure that KT plans are created for all new resources, and they are signed-off after KT completion by coordinating with tower leads/Technical SMEs
• Assist in maintaining documents related to the project
• Generating reports required for the Audit and follow up with teams, leads to meeting the guidelines
• Management Reporting for Quality and Compliance issues based on the defined timeline
• Support project teams with publication, review and sign-off of major deliverables.
• Ensure consistent project plans are followed in line with schedule, cost, resource, and quality guidelines
• Drive initiatives to optimize PMO work, eradicate waste and automate redundant processes
• Adoption & implementation of best practices and standard PMO processes
• Act as a point of contact for the leads and teams during absence of PMO Lead
• Assist PMO in related activities, as required or during the absence

Job description

Job description:

• The primary responsibility is to support the PMO Specialist in
• Monthly invoicing and report generation
• Performance Management Process
• On-boarding & Off-boarding of team members
• Quality and Compliance
• SLA/KPI reports generation
• Learning and Development of the team
• Overall Project Management & Coordination
• Continuous Improvements and Innovation
• Work along with the PMO Analysts to liaison between HR teams (PMS, Recruitment, L&D), Quality & Compliance team and Delivery teams (SDM/SDL/SDA)

Key Responsibilities:

Invoices and budgeting

• Track the monthly invoices for due dates
• Prepare monthly invoices
• Assist PMO Analysts to review the invoices with SDM/SDL/SDA
• Track the completion for approval of the invoices and update leads

Performance Management (PMS)

• Tracking Quarterly PMS Schedule (Start and Due dates)
• Schedule Review Meeting with Resource and Leads
• Track the completion of the Review and status update
• Liaison between reporting managers and HR for PMS Data and Reporting

On-boarding & Off-boarding

• On-boarding and Off-boarding of resources to/from the project/account(s)
• Assist new resources during the on-boarding phase to ensure they complete all pre-requisites
• Ensure that KT plans are created for all new resources, and they are signed-off after KT completion by coordinating with tower leads/Technical SMEs

Quality and Compliance

• Assist in maintaining documents related to the project
• Generating reports required for the Audit and follow up with teams, leads to meeting the guidelines
• Management Reporting for Quality and Compliance issues based on the defined timeline

Overall Project Management & Coordination

• Support project teams with publication, review and sign-off of major deliverables.
• Ensure consistent project plans are followed in line with schedule, cost, resource, and quality guidelines.

Continuous improvements and innovation

• Drive initiatives to optimize PMO work, eradicate waste and automate redundant processes
• Adoption & implementation of best practices and standard PMO processes

Backup for PMO Lead

• Act as a point of contact for the leads and teams during absence of PMO Lead
• Assist PMO in related activities, as required or during the absence