Project Coordinator

Pacmac Solution Pvt Ltd; Vapi; On-site; INR 286,000 - 358,000; Full time

Job summary

Pacmac Solution Pvt Ltd in Vapi is seeking a Project Coordinator to manage end‑to‑end project activities from order handover to closure, liaising between customers and internal teams. You will track milestones, coordinate FATs and approvals, and ensure timely updates and documentation across Design, Procurement, Production, and Service.

The role requires coordinating multiple projects, strong communication, and proficiency with MS Office and ERP/d documentation systems.

Qualifications

• 0-3 years of experience in project coordination, project execution, engineering coordination, or a similar role.
• Experience in industrial machinery, capital equipment, engineering, automation or manufacturing is preferred.
• Strong communication, coordination, and interpersonal skills.
• Ability to understand technical requirements, engineering drawings, project schedules, and customer specifications.
• Excellent organisational and follow-up abilities with strong attention to detail.
• Ability to manage multiple projects, priorities and stakeholders simultaneously.
• Good working knowledge of MS Office, particularly Excel, Word and Powerpoint.
• Comfortable working with ERP, project tracking or documentation management systems.
• Willingness to take ownership, work cross-functionally and proactively drive pending actions to closure.
• Strong problem solving ability and the ability to identify and escalated project risks in a timely manner.
• Customer-oriented approach with the ability to communicate professionally and manage expectations throughout the project lifecycle.

Responsibilities

• Coordinate projects from order handover through manufacturing, testing, dispatch, installation, and final project closure.
• Act as a key coordination point between customers and internal teams throughout the project lifecycle.
• Maintain regular communication with customers regarding project requirements, documentation, approvals, schedules, and progress updates.
• Coordinate simultaneously with Design, Procurement, Production, Assembly, Quality, Service, and other internal teams to ensure smooth project execution.
• Track project milestones, timelines, dependencies, and pending actions and ensure timely follow-ups with all stakeholders.
• Coordinate customer approvals for technical documents, layouts, drawings, samples, and other project requirements.
• Organize and coordinate Factory Acceptance Tests (FAT), customer visits, dispatch readiness, installation planning, and Project handover activities.
• Maintain accurate project documentation, meeting minutes, action trackers, approval records, and customer communication.
• Identify potential delays, coordination gaps, and pending dependencies and elevate them to the respective stakeholders in a timely manner.
• Ensure clear communication and effective coordination between customers, internal teams and external stakeholders throughout project execution.

Job description

Project Coordinator

Sales Vapi full-time CTC INR 2,86,000 - 3,58,000 p.a.

About the role

• Coordinate projects from order handover through manufacturing, testing, dispatch, installation, and final project closure.
• Act as a key coordination point between customers and internal teams throughout the project lifecycle.
• Maintain regular communication with customers regarding project requirements, documentation, approvals, schedules, and progress updates.
• Coordinate simultaneously with Design, Procurement, Production, Assembly, Quality, Service, and other internal teams to ensure smooth project execution.
• Track project milestones, timelines, dependencies, and pending actions and ensure timely follow-ups with all stakeholders.
• Coordinate customer approvals for technical documents, layouts, drawings, samples, and other project requirements.
• Organize and coordinate Factory Acceptance Tests (FAT), customer visits, dispatch readiness, installation planning, and Project handover activities.
• Maintain accurate project documentation, meeting minutes, action trackers, approval records, and customer communication.
• Identify potential delays, coordination gaps, and pending dependencies and elevate them to the respective stakeholders in a timely manner.
• Ensure clear communication and effective coordination between customers, internal teams and external stakeholders throughout project execution.

Requirements

• 0-3 years of experience in project coordination, project execution, engineering coordination, or a similar role.
• Experience in industrial machinery, capital equipment, engineering, automation or manufacturing is preferred.
• Strong communication, coordination, and interpersonal skills.
• Ability to understand technical requirements, engineering drawings, project schedules, and customer specifications.
• Excellent organisational and follow-up abilities with strong attention to detail.
• Ability to manage multiple projects, priorities and stakeholders simultaneously.
• Good working knowledge of MS Office, particularly Excel, Word and Powerpoint.
• Comfortable working with ERP, project tracking or documentation management systems.
• Willingness to take ownership, work cross-functionally and proactively drive pending actions to closure.
• Strong problem solving ability and the ability to identify and escalated project risks in a timely manner.
• Customer-oriented approach with the ability to communicate professionally and manage expectations throughout the project lifecycle.

Location

Vapi

DG 52, Pacmac Solution, Dungra,Vapi