Project Coordinator

Pacmac Solution Pvt Ltd; India; On-site; INR 300,000 - 540,000; Full time

Job summary

Pacmac Solution Pvt Ltd in India seeks a proactive Project Coordinator to support industrial projects from order handover through closeout. You will liaise between customers and internal teams, track milestones, schedules, and documentation, and ensure timely updates and approvals.

The role requires strong communication, organizational skills, and the ability to manage multiple projects with attention to detail.

Qualifications

• 0-3 years of experience in project coordination or similar role.
• Experience in industrial machinery, capital equipment, engineering, automation, or manufacturing is preferred.
• Strong communication, coordination, and interpersonal skills.
• Ability to understand technical requirements and project schedules.

Responsibilities

• Coordinate projects from handover through manufacturing, testing, dispatch, installation, and closure.
• Serve as coordination point between customers and internal teams throughout the lifecycle.
• Maintain regular communication with customers on requirements, documentation, approvals, schedules, and progress.
• Coordinate with Design, Procurement, Production, Assembly, Quality, Service and others to ensure smooth execution.
• Track milestones, timelines, dependencies, and pending actions; follow up with stakeholders.
• Coordinate customer approvals for technical documents, layouts, drawings, samples and requirements.
• Organize FATs, customer visits, dispatch readiness, installation planning and handover.
• Maintain project documentation, minutes, trackers, approval records, and customer emails.
• Identify delays and escalation needs; inform stakeholders promptly.
• Ensure clear communication and effective coordination with customers, internal teams and external parties.

Skills

Communication skills

Project coordination

MS Office

ERP knowledge

Tools

MS Office Suite

ERP / documentation systems

Job description

About the role

• Coordinate projects from order handover through manufacturing, testing, dispatch, installation, and final project closure.
• Act as a key coordination point between customers and internal teams throughout the project lifecycle.
• Maintain regular communication with customers regarding project requirements, documentation, approvals, schedules, and progress updates.
• Coordinate simultaneously with Design, Procurement, Production, Assembly, Quality, Service, and other internal teams to ensure smooth project execution.
• Track project milestones, timelines, dependencies, and pending actions and ensure timely follow-ups with all stakeholders.
• Coordinate customer approvals for technical documents, layouts, drawings, samples, and other project requirements.
• Organize and coordinate Factory Acceptance Tests (FAT), customer visits, dispatch readiness, installation planning, and project handover activities.
• Maintain accurate project documentation, meeting minutes, action trackers, approval records, and customer communication.
• Identify potential delays, coordination gaps, and pending dependencies and **escalate** them to the respective stakeholders in a timely manner.
• Ensure clear communication and effective coordination between customers, internal teams, and external stakeholders throughout project execution.

Requirements

• 0-3 years of experience in project coordination, project execution, engineering coordination, or a similar role.
• Experience in industrial machinery, capital equipment, engineering, automation, or manufacturing is preferred.
• Strong communication, coordination, and interpersonal skills.
• Ability to understand technical requirements, engineering drawings, project schedules, and customer specifications.
• Excellent organizational and follow-up abilities with strong attention to detail.
• Ability to manage multiple projects, priorities, and stakeholders simultaneously.
• Good working knowledge of MS Office, particularly Excel, Word, and PowerPoint.
• Comfortable working with ERP, project tracking, or documentation management systems.
• Willingness to take ownership, work cross-functionally, and proactively drive pending actions to closure.
• Strong problem-solving ability and the ability to identify and elevate project risks in a timely manner.
• Customer-oriented approach with the ability to communicate professionally and manage expectations throughout the project lifecycle.