Project Assistant - GFS

Burns & McDonnell; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

A leading engineering firm in Mumbai is seeking a Project Assistant to support project management activities for facility projects. The role requires a Bachelor's in engineering and 3-4 years of project management experience. Responsibilities include monitoring schedules, preparing proposals, and maintaining project financials. The ideal candidate has excellent communication skills and proficiency in MS Excel. Join a dynamic team in an organization recognized as one of the top places to work in India.

Qualifications

• Minimum of 3-4 years of project management experience.
• Experience in supporting facility projects from conceptual design to commissioning.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Monitor project schedules and control project costs.
• Assist in preparing proposals and project reports.
• Document meeting minutes and follow up on actions.
• Keep track of project financials and help maintain budgets.
• Serve as the primary point of contact for project activities.

Skills

MS Excel

Project management

Analytical skills

Communication skills

Education

Bachelor’s degree in engineering

Tools

EcoSys

Job description

Description

Burns & McDonnell India has exciting opportunity for

Project Assistant

interested in growing their careers in an organization listed among top 100 Great Places to work in India. The “Global Facilities” (GFS) business unit handles engineering of facilities in the North America region which includes food & consumer product facilities, manufacturing facilities, hyper scale datacenters, commercial facilities, and aviation facilities. This opportunity hires directly into that team and into an industry that has a strong growth potential. The Mumbai office has a full complement of professionals with expertise in architecture, civil, electrical, control & automation, fire protection, mechanical, structural engineering, and project management.

Responsibilities

1. Monitor project schedules, manage scope and control project costs in EcoSys which is the project management tool used within the company.
2. Create projects, Fund projects, update forecasts in EcoSys.
3. Will be responsible for day-to-day administrative tasks such as data collection, classification and archiving.
4. Assist in preparing proposals, assist in presentations, and weekly / monthly project reports to clients.
5. To arrange / attend interdepartmental project meetings, document meeting minutes and take appropriate action as discussed in the meeting.
6. Create projects folder in SharePoint, help project team to populate the folders with specific file needs as per guidelines.
7. Keep track of schedules and quality by updating and managing the reports.
8. Keep track of project financials and budgets and help project management team to keep the project in line.
9. To prepare and measure the target progress and the actual project progress. To monitor the progress and to take corrective action wherever required.
10. Help project team to get the project feedback, prepare and maintain closeout reports.
11. Assist with internal project financials, staffing, change management, and human resource issues.
12. Serve as the primary point of contact for all assigned project administrative activities.
13. Work closely with the project team to ensure deliverables and services are being provided to client’s satisfaction and that projects are following internal QA/QC guidelines.
14. Help project team to prepare reports regularly on the engineering progress of the project by tracking the performance on key parameters like scope, schedule, and budget. Also highlight any issues that may impact the project.
15. To maintain the record of change requests, raise change notices, change proposals and finalize change orders with the help of the project team.
16. Support recruitment and retention efforts to grow the project management team.

Qualifications

1. Bachelor’s degree in engineering / from an accredited university or institute of repute.
2. Minimum of 3-4 years of project management experience with at least three years in consulting industry.
3. Proven track record of supporting big facility projects in project assistant role from conceptual design phase through commissioning is a must.
4. Must have good knowledge of MS Excel.
5. Knowledge of project management software (such as EcoSys) is preferred but not a must.
6. Must have good knowledge and experience in handling multiple projects simultaneously.
7. Must have excellent written and verbal communication skills and strong analytical and problem‑solving skills.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.