Production Process Coordinator

?????! ??? ??????? ?????; Faridabad District; On-site; INR 250,000 - 300,000; Full time

Job summary

COMPANY NAME: Unknown

Production Process Coordinator will oversee the complete production cycle from order confirmation to final dispatch. The role requires strong follow-up, planning, documentation, and close coordination with sales, production, stores, vendors, quality and dispatch teams to ensure on-time delivery.

The ideal candidate should be highly organized, proactive, and capable of maintaining accurate trackers, updating progress daily, and escalating bottlenecks to the Production Manager.

Qualifications

• Coordination and follow-up across sales, production, vendors and dispatch.
• Strong planning and documentation skills.
• Attention to detail and proactive communication.
• Knowledge of manufacturing/production processes basics.
• Proficient with Excel/Google Sheets for trackers and reports.

Responsibilities

• Coordinate production plans from order confirmation to dispatch.
• Track orders through production stages and escalate bottlenecks.
• Coordinate materials with stores and purchasing.
• Ensure quality inspections and timely rework when needed.
• Maintain and update the Order Production Tracker daily.
• Share production/dispatch status with management.

Skills

Strong coordination & follow-up

Good communication skills

Attention to detail

Multi-order management

Basic knowledge of manufacturing/produ

Excel/Google Sheets

Maintaining trackers/reports

Problem-solving & escalation

Deadline-driven

Proactive approach

Tools

Excel

Google Sheets

Job description

Position: Production Process Coordinator

Department: Production & Operations

Reports To: Production Manager / Operations Head

Location: [Company Location]

Experience: 1–3 years in production coordination, manufacturing, furniture, leather, interior, or related industry

About the Role

We are looking for a Production Process Coordinator who will be responsible for coordinating the complete production process from confirmed order to final dispatch. The role requires strong follow-up, planning, coordination, documentation, and communication with the sales team, production team, vendors, quality team, and dispatch.

The ideal candidate should be highly organized, proactive, detail-oriented, and capable of ensuring that every order moves smoothly through each stage of production and is delivered on time.

Key Responsibilities

1. Order Handover & Production Planning

• Receive confirmed orders from the sales team with complete specifications.
• Verify product details, quantities, dimensions, colours, materials, finishing requirements, and delivery dates.
• Prepare and release production instructions/job cards.
• Coordinate production schedules based on priority and committed dispatch dates.
• Ensure all required materials and information are available before production starts.

2. Production Coordination

• Track every order through each stage of production.
• Coordinate with different production teams to ensure timely movement of orders.
• Follow up regularly on pending jobs and identify delays in advance.
• Maintain an updated Order Production Tracker.
• Escalate bottlenecks or delays to the Production Manager immediately.
• Ensure urgent and priority orders are properly communicated to the relevant teams.

3. Material & Vendor Coordination

• Coordinate with stores and purchase teams regarding material availability.
• Raise requirements for materials needed for upcoming production.
• Follow up with vendors for pending materials or outsourced processes.
• Ensure materials reach production on time to avoid stoppages.

4. Quality & Rework Coordination

• Coordinate with the quality team for inspection at relevant production stages.
• Ensure finished products meet approved samples/specifications.
• Track rejected, damaged, or rework items.
• Coordinate rework and ensure corrections are completed within the required timeline.
  

Daily Responsibilities

• Review all active production orders.
• Check today's production priorities and dispatch commitments.
• Follow up on pending stages.
• Update the production tracker.
• Coordinate material requirements.
• Identify delayed orders and take corrective action.
• Share daily production/dispatch status with the concerned manager.
• Ensure next-day production requirements are prepared in advance.

Required Skills

• Strong coordination and follow-up skills.
• Good communication skills.
• Excellent attention to detail.
• Ability to manage multiple orders simultaneously.
• Basic knowledge of manufacturing/production processes.
• Good understanding of Excel/Google Sheets.
• Ability to maintain trackers and reports.
• Problem-solving and escalation skills.
• Ability to work under deadlines.
• Proactive approach rather than waiting for instructions.

Preferred Experience

Experience in any of the following industries will be an advantage:

• Furniture manufacturing
• Interior products
• Leather products
• Modular manufacturing
• Upholstery
• Home décor
• Custom manufacturing
• B2B manufacturing

Key Performance Indicators (KPIs)

• On-time production completion
• On-time dispatch percentage
• Production order tracking accuracy
• Reduction in production delays
• Material availability before production
• Reduction in rework/errors
• Timely communication of production issues
• Order documentation accuracy

Ideal Candidate

We are looking for someone who takes ownership of the order after confirmation and ensures it keeps moving until it is successfully dispatched.

The person should be a strong coordinator and follow-up person, capable of connecting sales, production, stores, vendors, quality, and dispatch into one smooth process.

Salary - 2.5 to 3 Lakh Per Annum