Production Coordinator

Quartrdesign.com; Coimbatore District; On-site; INR 350,000 - 550,000; Full time

Job summary

Quartrdesign.com in Coimbatore, Tamil Nadu seeks a Production Coordinator to organize shoots and campaigns. You will prepare schedules, coordinate resources, and ensure timely delivery across creative, account management, design and marketing teams.

Freshers with relevant internships or hands-on production experience are welcome. The role covers budgeting, documentation, vendor coordination and post-production asset handover.

Qualifications

• 0-3 years of experience in production coordination, creative production, advertising, media, content production, or similar role.

Responsibilities

• Coordinate production requirements for shoots, campaigns and creative projects.
• Prepare production schedules, timelines and checklists.
• Coordinate with creative, account management, design and marketing teams to understand project requirements.
• Ensure all production activities are planned and completed within the agreed timelines.
• Track project progress and provide regular updates to relevant stakeholders.
• Coordinate pre-production requirements including locations, props, equipment, models, products, costumes and other resources.
• Coordinate with photographers, videographers, makeup artists, stylists, models, vendors and other external partners.
• Ensure all required materials and resources are available before the shoot.
• Manage on-ground coordination during shoots and ensure smooth execution.
• Handle last-minute production requirements and resolve operational issues during shoots.
• Coordinate with production vendors and external partners.
• Collect quotations and coordinate bookings based on project requirements and budgets.
• Maintain vendor details, contacts, quotations and production records.
• Coordinate transportation, equipment, props and other logistics required for production.
• Ensure vendors deliver the required services within agreed timelines and standards.
• Track production expenses and ensure they remain within the approved budget.
• Maintain production-related bills, quotations, invoices and supporting documents.
• Coordinate with the finance/admin team for payments and settlements.
• Maintain proper documentation for completed productions.
• Coordinate the handover of raw files and production assets to the respective internal teams.
• Follow up with editors, designers and other teams on post-production requirements.
• Track revisions, approvals and final deliverables.
• Ensure final production assets are delivered within the agreed timelines.

Skills

Production coordination

Job description

• Coordinate production requirements for photoshoots, video shoots, campaigns, and creative projects.
• Prepare production schedules, timelines, and checklists.
• Coordinate with creative, account management, design, and marketing teams to understand project requirements.
• Ensure all production activities are planned and completed within the agreed timelines.
• Track project progress and provide regular updates to relevant stakeholders.
• Coordinate pre-production requirements including locations, props, equipment, models, products, costumes, and other resources.
• Coordinate with photographers, videographers, makeup artists, stylists, models, vendors, and other external partners.
• Ensure all required materials and resources are available before the shoot.
• Manage on-ground coordination during shoots and ensure smooth execution.
• Handle last-minute production requirements and resolve operational issues during shoots.
• Coordinate with production vendors and external partners.
• Collect quotations and coordinate bookings based on project requirements and budgets.
• Maintain vendor details, contacts, quotations, and production records.
• Coordinate transportation, equipment, props, and other logistics required for production.
• Ensure vendors deliver the required services within agreed timelines and standards.

Budget & Documentation

• Track production expenses and ensure they remain within the approved budget.
• Maintain production-related bills, quotations, invoices, and supporting documents.
• Coordinate with the finance/admin team for payments and settlements.
• Maintain proper documentation for completed productions.
• Coordinate the handover of raw files and production assets to the respective internal teams.
• Follow up with editors, designers, and other teams on post-production requirements.
• Track revisions, approvals, and final deliverables.
• Ensure final production assets are delivered within the agreed timelines.

Qualifications:

• 0-3 years of experience in production coordination, creative production, advertising, media, content production, or a similar role.
• Freshers with relevant internship or hands-on production experience may also be considered.