Production Planning Coordinator

Synthite; Ernakulam; On-site; INR 300,000 - 600,000; Full time

Job summary

Synthite in India is seeking a Production Coordinator to assist the Production Manager in daily production planning, inventory monitoring, and interdepartmental coordination to ensure uninterrupted factory operations.

You will coordinate with the Production Supervisor to meet targets, monitor material availability against BOM, track performance and reporting, and support maintenance, quality, and dispatch teams to maintain GMP and food safety compliance.

Responsibilities

• Prepare daily and weekly production plans based on orders, stock requirements, and capacity.
• Coordinate with Production Supervisor to communicate targets.
• Monitor planned vs actual production and report deviations.
• Track pending orders and production backlogs.
• Monitor raw and packaging material availability.
• Coordinate with Stores and Purchase to prevent shortages.
• Monitor material consumption against BOM.
• Identify stock discrepancies, excess or near-expiry materials.
• Assist with inventory reconciliation and planning.
• Prepare daily production reports and monthly summaries.
• Track output, wastage, rejection, downtime, and efficiency.
• Maintain production records, batch details, and consumption reports.
• Update TCS systems and management reports.
• Collect manpower requirements from Production Supervisor.
• Coordinate attendance, overtime, and shortages with HR.
• Maintain shift-wise manpower deployment records.
• Maintain records of breakdowns and maintenance requests.
• Coordinate preventive maintenance schedules.
• Follow up on pending maintenance and machine availability.
• Report recurring breakdowns to Production Manager.
• Coordinate with QA, Stores, Purchase, Maintenance and Dispatch.
• Follow up on quality clearance and material availability.
• Escalate production risks and actions to Production Manager.
• Maintain documentation and GMP/food safety compliance.

Job description

To support the Production Manager in daily production planning, inventory monitoring, manpower coordination, maintenance follow-up, production reporting, and interdepartmental coordination to ensure uninterrupted and efficient factory operations.

2. Key Responsibilities

A. Production Planning

• Prepare daily and weekly production plans based on orders, stock requirements, and production capacity.
• Coordinate with the Production Supervisor to communicate production targets.
• Monitor planned versus actual production and report deviations.
• Track pending orders and production backlogs.

B. Inventory Management

• Monitor raw material and packaging material availability.
• Coordinate with Stores and Purchase to prevent material shortages.
• Monitor material consumption against the approved Bill of Materials (BOM).
• Identify stock discrepancies, excess stock, and near-expiry materials.
• Assist with inventory reconciliation and material planning.

C. Production Reporting

• Prepare daily production reports and monthly performance summaries.
• Track output, wastage, rejection, downtime, and production efficiency.
• Maintain production records, batch details, and material consumption reports.
• Update TCS systems, spreadsheets, and management reports.

D. Manpower Coordination

• Collect manpower requirements from the Production Supervisor.
• Coordinate attendance, absenteeism, overtime, and manpower shortages with HR.
• Maintain shift-wise manpower deployment records.

E. Maintenance Coordination

• Maintain records of breakdowns and maintenance requests.
• Coordinate preventive maintenance schedules with Maintenance.
• Follow up on pending maintenance activities and machine availability.
• Report recurring breakdowns to the Production Manager.

F. Departmental Coordination

• Coordinate with Quality Assurance, Stores, Purchase, Maintenance, and Dispatch.
• Follow up on quality clearance and material availability.
• Escalate production risks and pending actions to the Production Manager.
• Maintain accurate documentation and support GMP and food safety compliance.

3. Key Performance Indicators (KPIs)

• Timely preparation of production plans and reports.
• Accuracy of inventory and production records.
• Prevention of production interruptions due to material shortages.
• Accuracy of material consumption and wastage reporting.
• Timely follow-up of maintenance requests.
• Timely escalation of production-related issues.