Procurement Operations Specialist

Anand Rathi Share and Stock Brokers Ltd; Mumbai; On-site; INR 1,200,000 - 2,200,000; Full time

Job summary

Anand Rathi Share and Stock Brokers Ltd in Mumbai is seeking a procurement professional to manage the complete PO lifecycle, validate quotations, ensure policy compliance, and coordinate with Finance, Legal and vendors for approvals and closure. The role also involves maintaining vendor master data and IT asset records, and generating management reports.

The ideal candidate has 5+ years in procurement, ERP experience (SAP/Oracle/Dynamics), and an MBA in a related field.

Qualifications

• MBA in Commerce, Business Administration, Supply Chain Management or related discipline.
• 5+ years of procurement operations experience with PO management and asset coordination.
• Hands-on ERP experience with SAP, Oracle or Microsoft Dynamics.

Responsibilities

• Manage the complete Purchase Order lifecycle from requisition validation to PO creation.
• Review quotations, comparisons, approvals and supporting documents before PO processing.
• Ensure adherence to procurement policies, approval matrix and compliance.
• Coordinate with business teams, Finance, Accounts, Legal and vendors for approvals and PO closure.
• Create and update vendor master records and vendor code creation.
• Support vendor onboarding and verify statutory, banking, tax and KYC documents.
• Track open POs, delivery schedules, invoices, GRNs and procurement closure.
• Maintain IT asset records including lifecycle tracking and warranties.
• Prepare procurement, PO, vendor and asset management reports for management.

Skills

Procurement operations

Vendor management

ERP systems

PO lifecycle management

Education

MBA in Commerce/Business Admin/Supply Chain

Tools

SAP

Oracle ERP

Microsoft Dynamics

Job description

Responsible for managing PO creation and procurement operations across IT and Non-IT categories. The role will ensure documentation validation, approval compliance, vendor code creation, IT asset record management, PO tracking and audit-ready procurement records.

Role & Responsibilities:

• Manage the complete Purchase Order lifecycle from requisition validation to PO creation and release in the ERP system.
• Review and validate quotations, comparative statements, approvals, business justifications, contracts and supporting documents before PO processing.
• Ensure adherence to procurement policies, approval matrix, delegation of authority and compliance requirements.
• Coordinate with business teams, Finance, Accounts, Legal and vendors for approvals, invoice matching and PO closure.
• Create, maintain and update vendor master records, including vendor code creation, modification and supporting compliance documentation.
• Support vendor onboarding activities and ensure statutory, banking, tax and KYC documents are verified and maintained.
• Track open POs, delivery schedules, invoices, GRNs and procurement closure activities.
• Obtain quotations and coordinate commercial evaluations for low to medium-value IT and Non-IT purchases.
• Maintain IT asset records for laptops, desktops, peripherals and related equipment, including inventory, allocation, ownership, warranty and lifecycle tracking.
• Coordinate asset issuance, transfers, returns, recoveries and stock reconciliation with HR and IT teams.
• Maintain procurement documentation, vendor agreements, contracts, warranties and complete audit-ready records.
• Prepare procurement, PO, vendor and asset management reports for management review.

Preferred candidate Profile:

• MBA in Commerce, Business Administration, Supply Chain Management or related discipline.
• 5+ years of experience in procurement operations, purchase order management, vendor master management, documentation and asset coordination.
• Hands-on experience with ERP or procurement systems such as SAP, Oracle, Microsoft Dynamics or similar platforms.