Executive

Vashi Integrated Solutions; Panchmahal District; On-site; INR 300,000 - 450,000; Full time

Job summary

Vashi Integrated Solutions in India is seeking a Purchase Order Maker to create accurate POs from approved customer orders and procurement requirements. You will coordinate with Sales, Procurement, Finance, Warehouse and Logistics to ensure timely order processing and data integrity in the ERP system.

You will verify pricing, quantities, taxes, terms, and vendor details before PO release, while maintaining compliance with company policies and SOPs.

Qualifications

• Bachelor’s degree or equivalent in commerce, business, or engineering with exposure to procurement.
• Experience in PO processing and basic procurement concepts is preferred.
• Familiarity with ERP and purchase documentation is desirable.

Responsibilities

• Create Purchase Orders (POs) in the ERP system and verify pricing, quantity, tax, terms, and vendor details.
• Ensure POs are released within defined turnaround times and adjust POs with approvals as needed.
• Coordinate with Sales, Procurement, Finance, Warehouse and Logistics to expedite orders and share PO acknowledgments.
• Maintain procurement records in ERP, attach quotations and approvals, and ensure data accuracy.
• Follow SOPs, ensure compliance with policies, and protect pricing confidentiality.
• Track KPIs such as PO accuracy, turnaround time, and number of POs processed per day.

Skills

Purchase order processing

Procurement basics

ERP SAP MM

Communication skills

Attention to detail

Deadline-oriented

Education

B.Com

BBA

BE

MBA

Tools

ERP systems

Job description

The Purchase Order (PO) Maker is responsible for creating accurate Purchase Orders (POs) based on approved customer orders and procurement requirements. The role involves coordinating with purchasers, vendors, sales teams, and logistics to ensure timely order processing, maintaining data accuracy in the ERP system, and ensuring compliance with company procurement policies.

Key Responsibilities

Purchase Order Processing

• Create Purchase Orders (POs) in the ERP system (SAP/Oracle/ERP).
• Verify pricing, quantity, tax, payment terms, delivery schedules, and vendor details before PO release.
• Ensure POs are created within the defined turnaround time (TAT).
• Modify or cancel POs whenever required after obtaining approvals.
• Validate approved quotations and costing before PO creation.
• Ensure correct HSN code, GST, unit of measure (UOM), and product description.
• Share Purchase Orders with vendors.
• Obtain PO acknowledgements from vendors.
• Follow up for order acceptance, delivery commitments, and dispatch schedules.
• Resolve discrepancies related to pricing, quantity, or specifications.

ERP & Documentation

• Maintain accurate procurement records.
• Update ERP with order status and delivery commitments.
• Attach quotations, approvals, and supporting documents.

Cross-Functional Coordination

• Coordinate with Sales, Procurement, Finance, Warehouse, and Logistics teams.
• Support purchasers in expediting urgent requirements.

Compliance

• Follow procurement SOPs and approval matrix.
• Ensure company policies and statutory compliance are maintained.
• Maintain confidentiality of pricing and commercial information.

Key Performance Indicators (KPIs)

• Purchase Order accuracy (%)
• Purchase Order creation TAT
• Number of POs processed per day
• Vendor acknowledgement turnaround time
• Number of PO revisions due to errors
• Compliance with procurement policies

Required Skills

• Good knowledge of Purchase Order processing
• Basic understanding of procurement and supply chain operations
• ERP knowledge (SAP MM preferred)
• Good communication and coordination skills
• Attention to detail and analytical thinking
• Ability to work under pressure and meet deadlines

Qualifications

• Bachelor's Degree (B.Com, BBA, BE, MBA, or equivalent)
• 0-3 years of experience in Procurement, Supply Chain, or Purchase Operations
• Experience in B2B eCommerce or MRO procurement is preferred