Procurement Operations Specialist

AnandRathi; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

AnandRathi is seeking a procurement professional to manage end-to-end PO creation, vendor master maintenance and asset tracking across IT and non-IT categories. You will validate requisitions, review quotes, ensure policy compliance and drive audit-ready procurement records.

Ideal candidates have 5+ years in procurement, strong ERP experience (SAP/Oracle/Dynamics) and a track record in documentation, onboarding and supplier management. This role is on-site in Mumbai.

Qualifications

• 5+ years of experience in procurement operations, PO management, vendor master management, documentation and asset coordination.
• Hands-on experience with ERP/procurement systems such as SAP, Oracle, Microsoft Dynamics or similar platforms.

Responsibilities

• Manage complete Purchase Order lifecycle from requisition validation to PO creation and release in ERP system.
• Review quotations, statements, approvals, contracts and documents before PO processing.
• Ensure adherence to procurement policies, approval matrix and compliance.
• Coordinate with Finance, Accounts, Legal and vendors for approvals, invoice matching and PO closure.
• Create and maintain vendor master records, including vendor code and documentation.
• Support vendor onboarding and ensure statutory, banking, tax and KYC documents are verified.
• Track open POs, delivery schedules, invoices, GRNs and procurement closure.
• Maintain IT asset records for laptops, desktops, peripherals and lifecycle tracking.
• Prepare procurement, PO, vendor and asset management reports for review.

Skills

Procurement ops

Vendor master mgmt

Documentation

Asset coordination

PO management

ERP systems

Education

MBA in Commerce

MBA in Business Administration

Supply Chain Management

Tools

SAP

Oracle

Microsoft Dynamics

Job description

Responsible for managing PO creation and procurement operations across IT and Non-IT categories. The role will ensure documentation validation, approval compliance, vendor code creation, IT asset record management, PO tracking and audit-ready procurement records.

Role & responsibilities

• Manage the complete Purchase Order lifecycle from requisition validation to PO creation and release in the ERP system.
• Review and validate quotations, comparative statements, approvals, business justifications, contracts and supporting documents before PO processing.
• Ensure adherence to procurement policies, approval matrix, delegation of authority and compliance requirements.
• Coordinate with business teams, Finance, Accounts, Legal and vendors for approvals, invoice matching and PO closure.
• Create, maintain and update vendor master records, including vendor code creation, modification and supporting compliance documentation.
• Support vendor onboarding activities and ensure statutory, banking, tax and KYC documents are verified and maintained.
• Track open POs, delivery schedules, invoices, GRNs and procurement closure activities.
• Obtain quotations and coordinate commercial evaluations for low to medium-value IT and Non-IT purchases.
• Maintain IT asset records for laptops, desktops, peripherals and related equipment, including inventory, allocation, ownership, warranty and lifecycle tracking.
• Coordinate asset issuance, transfers, returns, recoveries and stock reconciliation with HR and IT teams.
• Maintain procurement documentation, vendor agreements, contracts, warranties and complete audit-ready records.
• Prepare procurement, PO, vendor and asset management reports for management review.

Preferred candidate profile

• MBA in Commerce, Business Administration, Supply Chain Management or related discipline.
• 5+ years of experience in procurement operations, purchase order management, vendor master management, documentation and asset coordination.
• Hands-on experience with ERP or procurement systems such as SAP, Oracle, Microsoft Dynamics or similar platforms.