Procurement Officer

Msa Instruments; Kolkata District; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

MSA Instruments is seeking a proactive Procurement Officer to manage end-to-end procurement activities, including vendor coordination, quotation comparison, purchase orders, material sourcing, and on-time delivery. The role emphasizes negotiation, attention to detail, and strict adherence to technical and commercial specifications.

You will work with the inside sales team and procurement staff to prepare compliance sheets, upload documents, and ensure timely tender responses.

Qualifications

• Experience in end-to-end procurement and vendor management.
• Ability to work under deadlines and manage multiple procurement activities simultaneously.
• Experience with compliance sheets and uploading of commercial/technical documents.
• Knowledge of industrial products in Oil & Gas, Chemical, Automation industries.

Responsibilities

• Acquire quotations from vendors and compare pricing, specifications, quality and delivery timelines.
• Make and process purchase orders accurately and within approved budgets.
• Coordinate regularly with suppliers and manufacturers for timely material delivery.
• Build and maintain strong relationships with vendors, distributors, and transporters.
• Track pending orders and resolve procurement-related issues on time.
• Coordinate with sales, service, and technical teams regarding product specifications and requirements.
• Monitor stock levels and initiate procurement to avoid shortages.
• Maintain procurement records, vendor databases, and documentation.
• Contact logistics providers for timely deliveries.
• Ensure compliance with company procedures and statutory requirements for transportation and material movement.
• Manage delivery scheduling to ensure on-time dispatch and customer satisfaction.
• Resolve dispatch and transportation-related issues efficiently.
• Communicate with customers regarding dispatch schedules and delivery status.
• Examine GeM Portal for tenders, bids and reverse auctions.
• Ensure compliance with GeM and government procurement policies.
• Analyse tender requirements, technical specifications, eligibility conditions, and commercial terms.
• Prepare pricing and commercial quotations as per tender requirements.

Skills

Negotiation

Vendor coordination

Attention to detail

Procurement processes

Education

B.com / BBA / BSc / MBA or related field

Tools

GeM Portal

E-tendering

Ariba Portal

Bidding

Job description

MSA Instruments is hiring a proactive and organized Procurement Officer to manage end-to-end procurement activities, including vendor coordination, quotation comparison, purchase orders, material sourcing, and timely delivery. The role requires strong negotiation, coordination, attention to detail, and the ability to ensure procurement as per required technical and commercial specifications.

Job Responsibilities:

• Acquire quotations from vendors and compare pricing, specifications, quality, and delivery timelines.
• Make and process purchase orders accurately and within approved budgets.
• Regular coordination with suppliers and manufacturers for timely material delivery.
• Build and maintain strong relationships with vendors, distributors, and transporters.
• Continuous tracking of pending orders and resolving procurement-related issues on time.
• Coordinate with sales, service, and technical teams regarding product specifications and requirements.
• Monitoring of stock levels on a regular basis and initiate procurement activities to avoid shortages.
• Maintain procurement records, vendor databases, and documentation.
• Directly contact with logistics providers, courier agencies, and transporters for timely deliveries.
• Checking regular compliance with company procedures and statutory requirements related to transportation and material movement.
• Manage all delivery scheduling to make sure on-time dispatch and customer satisfaction.
• Efficiently solve dispatch and transportation-related issues.
• Communicate with customers regarding dispatch schedules and delivery status.
• Examine the GeM Portal regularly for relevant tenders, bids, and reverse auctions.
• Ensure compliance with GeM and government procurement policies.
• Analyse tender requirements, technical specifications, eligibility conditions, and commercial terms.
• Prepare pricing and commercial quotations as per tender requirements.

Key requirement For this role:

• 8 to 10 years of experience in procurement, purchase, or vendor management.
• Excellent working knowledge of procurement processes, purchase orders, and inventory coordination.
• Must have the ability to work under deadlines and manage different procurement activities simultaneously.
• Capable enough to handle the Team of Inside sales and have experience in preparation of compliance sheets and uploading of commercial/Technical documents.
• Basic understating of industrial products of Oil & Gas, Chemical ,Automation industries.
• Experience in GeM Portal, E-tendering,Ariba portal and bidding will be an added advantage.

Educational Qualification & Soft Skills

• B.com/ B.B.A/ B.Sc/ MBA or related field.
• Proficiency in MS Excel, Word, Google sheet, Google meet,advance excel and other documentation required for bidding.