Procurement and Bid Management Expert

National Institute for Smart Government (NISG); Khordha; On-site; INR 1,800,000 - 2,800,000; Full time

Job summary

National Institute for Smart Government (NISG) is seeking a Procurement and Bid Management Expert to lead end-to-end government procurement activities, refine requirements, and craft precise RFPs and MSAs tailored to project needs.

You will coordinate pre-bid meetings, publish tenders, lead evaluations, and ensure strict regulatory compliance while maintaining audit-ready documentation and strong vendor management.

Qualifications

• Bachelor’s degree in a relevant discipline.
• 6+ years of relevant industry experience.
• Prior government procurement experience is desirable.

Responsibilities

• Review procurement requests; refine context, objective, scope, and PQ/TQ parameters.
• Author clear RFPs and MSAs by tailoring standard clauses.
• Manage end-to-end bidding: publish tenders, lead pre-bid meetings, address clarifications.
• Establish scoring matrices for PQ, Technical, and Financial evaluations.
• Compile evaluation reports and convene the Bid Evaluation Committee to recommend awards.
• Ensure regulatory compliance; maintain audit-ready documentation; draft procurement guidelines.

Skills

Procurement

Bid management

Vendor management

Contract management

Regulatory compliance

GeM

e-procurement portals

Education

Bachelor's degree

Tools

GeM

e-procurement portals

Job description

Procurement and Bid Management Expert

Role & responsibilities

• Review incoming procurement requests; refine context, objective, scope of work, As-Is vs. To-Be details, Pre-Qualification (PQ) criteria, and Technical Qualification (TQ) parameters.
• Author clear, comprehensive RFPs and Master Service Agreements (MSAs) by tailoring standard clauses to project-specific needs.
• Manage end-to-end bidding activities, including publishing tenders, leading pre-bid meetings, and coordinating official clarifications/responses.
• Establish clear scoring matrices to lead evaluations across three sequential stages: Pre-Qualification (eligibility/financial stability), Technical (solution proposal/methodology), and Financial (commercial conformance/BoM analysis).
• Compile detailed evaluation reports and convene the Bid Evaluation Committee to recommend contract awards.
• Ensure all actions comply with regulatory, state, and ethical frameworks; maintain audit-ready process documentation; formulate standard procurement guidelines for the organization.

Preferred candidate profile

Mandatory

• Bachelors degree in Engineering, Management, Social Sciences, or a related discipline
• 6+ years of relevant Industry experience.

Desirable

• Prior Government procurement experience

Experience

• Experience in handling procurement processes in accordance with Government procurement rules and guidelines.
• Familiarity with procurement platforms such as GeM, e-procurement portals, and tendering processes.
• Understanding of contract management, bid evaluation, vendor management, and procurement documentation.
• Experience in coordinating with technical teams and vendors for procurement.