Procurement Head

Allvy Software Solutions; Hyderabad; On-site; INR 1,000,000 - 1,800,000; Full time

Job summary

Allvy Software Solutions is seeking a procurement professional to manage end-to-end activities, including requisitions, vendor selection, and PO processing. You will handle government tenders, bid preparation, and submission while ensuring compliance with procurement guidelines.

The role requires hands-on experience with GeM and government portals, strong negotiation skills, and the ability to coordinate cross-functional teams to meet deadlines.

Qualifications

• Bachelor's degree or equivalent in a relevant field.

Responsibilities

• Manage end-to-end procurement activities including requisitions, vendor identification, quotations, and purchase orders.
• Identify and evaluate suppliers based on pricing, quality, and delivery timelines.
• Handle government tenders, including tender identification, bid preparation, documentation, submission, and follow-up.
• Manage e-tendering activities through GeM and government procurement portals where applicable.
• Review tender documents, eligibility criteria, technical specs, commercial terms, and submission deadlines.
• Prepare and submit technical and commercial bids in compliance with tender requirements.
• Coordinate with internal teams to collect necessary documents, approvals, certifications, and financial details for tender submissions.
• Negotiate with vendors to achieve competitive pricing and favorable terms.
• Maintain vendor databases, procurement records, purchase orders, contracts, and tender documentation.
• Ensure procurement activities comply with company policies and government guidelines.
• Track purchase orders, delivery schedules, and supplier performance for timely delivery of materials or services.
• Coordinate with finance for invoice verification, payment processing, and vendor reconciliation.
• Monitor tender status, bid outcomes, contract awards, and renewal deadlines.
• Prepare procurement reports, cost comparisons, and MIS reports for management review.

Skills

Vendor negotiation

Supplier evaluation

Cost analysis

Communication skills

Coordination

Analytical skills

Organizational skills

Multi-tender management

Education

Bachelor's degree in Business Administration, Commerce, Supply Chain Management, or related field

Tools

GeM portal

MS Excel

Job description

Role & responsibilities

• Manage end-to-end procurement activities, including purchase requisitions, vendor identification, quotation collection, and purchase order processing.
• Identify and evaluate suppliers based on pricing, quality, delivery timelines, and compliance requirements.
• Handle government tenders, including tender identification, bid preparation, documentation, submission, and follow-up.
• Manage e-tendering activities through government procurement portals, including the Government e-Marketplace (GeM), wherever applicable.
• Review tender documents, eligibility criteria, technical specifications, commercial terms, and submission deadlines.
• Prepare and submit technical and commercial bids in compliance with tender requirements.
• Coordinate with internal teams to collect necessary documents, approvals, certifications, and financial details for tender submissions.
• Negotiate with vendors to achieve competitive pricing and favorable commercial terms.
• Maintain vendor databases, procurement records, purchase orders, contracts, and tender documentation.
• Ensure procurement activities comply with company policies, applicable government procurement guidelines, and contractual requirements.
• Track purchase orders, delivery schedules, and supplier performance to ensure timely delivery of materials or services.
• Coordinate with finance and accounts teams for invoice verification, payment processing, and vendor reconciliation.
• Monitor tender status, bid outcomes, contract awards, and renewal deadlines.
• Prepare procurement reports, cost comparisons, and MIS reports for management review.

Preferred candidate profile

• Bachelor's degree in Business Administration, Commerce, Supply Chain Management, or a related field.
• 5-10 years of experience in procurement, purchasing, vendor management, and government tender handling.
• Hands‑on experience in government e‑tendering portals, GeM, and tender documentation.
• Knowledge of RFQ, RFP, bid preparation, tender submission, and contract management.
• Strong vendor negotiation, supplier evaluation, and cost analysis skills.
• Understanding of government procurement procedures, tender eligibility criteria, and compliance requirements.
• Proficiency in MS Excel, documentation, and procurement reporting.
• Strong communication, coordination, analytical, and organizational skills.
• Ability to manage multiple tenders, meet submission deadlines, and coordinate with internal teams.