Purchase Engineer

Royal Shelter; Tiruchirappalli; On-site; INR 400,000 - 600,000; Full time

Job summary

Royal Shelter is seeking a procurement professional in Tamil Nadu to coordinate with site engineers, source vendors, and manage RFQs, pricing, and purchase orders. The role focuses on ensuring material availability, quality compliance, and cost control across supplier networks.

The ideal candidate will drive supplier relationships, monitor deliveries, and maintain rigorous documentation to support audits and inventory optimization in a manufacturing or construction setting.

Responsibilities

• Coordinate with site engineers to understand material requirements, specifications, quantities, and delivery dates.
• Collect material indents/requisitions from the site team.
• Clarify technical specifications and approved brands before placing orders.
• Follow up with the site engineer regarding urgent and upcoming material requirements.
• Identify and evaluate new suppliers.
• Develop and maintain relationships with existing vendors.
• Conduct supplier performance evaluations.
• Prepare and send RFQs to suppliers.
• Compare quotations based on price, quality, delivery, and payment terms.
• Recommend the most suitable supplier.
• Negotiate pricing, payment terms, delivery schedules, and contracts.
• Achieve cost savings while maintaining quality standards.
• Prepare and issue purchase orders.
• Ensure purchase orders comply with company policies.
• Track order status until delivery.
• Monitor supplier deliveries.
• Coordinate with suppliers to avoid delays.
• Expedite urgent orders when required.
• Ensure purchased materials meet technical specifications and quality standards.
• Coordinate with the quality department to resolve supplier quality issues.
• Work with stores and production teams to maintain optimal inventory levels.
• Prevent stock shortages and excess inventory.
• Identify opportunities for cost reduction through supplier negotiations and alternative sourcing.
• Analyze market trends and raw material price fluctuations.
• Maintain purchase records, supplier databases, contracts, and invoices.
• Ensure proper documentation for audits and compliance.

Skills

Vendor management

Negotiation

Purchase orders

Inventory control

Quality coordination

Documentation

Job description

Role & responsibilities

Coordination with Site Engineer

• Coordinate with site engineers to understand material requirements, specifications, quantities, and required delivery dates.
• Collect material indents/requisitions from the site team.
• Clarify technical specifications and approved brands before placing orders.
• Follow up with the site engineer regarding urgent and upcoming material requirements

Vendor Sourcing and Development

• Identify and evaluate new suppliers.
• Develop and maintain relationships with existing vendors.
• Conduct supplier performance evaluations.

Request for Quotation (RFQ)

• Prepare and send RFQs to suppliers.
• Compare quotations based on price, quality, delivery, and payment terms.
• Recommend the most suitable supplier.

Price Negotiation

• Negotiate pricing, payment terms, delivery schedules, and contracts.
• Achieve cost savings while maintaining quality standards.

Purchase Order Management

• Prepare and issue purchase orders.
• Ensure purchase orders comply with company policies.
• Track order status until delivery.

Material Follow-up

• Monitor supplier deliveries.
• Coordinate with suppliers to avoid delays.
• Expedite urgent orders when required.

Quality Assurance

• Ensure purchased materials meet technical specifications and quality standards.
• Coordinate with the quality department to resolve supplier quality issues.

Inventory Coordination

• Work with stores and production teams to maintain optimal inventory levels.
• Prevent stock shortages and excess inventory.

Cost Control

• Identify opportunities for cost reduction through supplier negotiations and alternative sourcing.
• Analyze market trends and raw material price fluctuations.

Documentation and Record Keeping

• Maintain purchase records, supplier databases, contracts, and invoices.
• Ensure proper documentation for audits and compliance.