Plant Administration Manager

Hirschvogel Components; Sanaswadi; On-site; INR 1,600,000 - 2,100,000; Full time

Job summary

Hirschvogel Components in Maharashtra is seeking a seasoned Plant Administration Leader to oversee campus facilities, security, transport, vendor management and compliance. The role requires driving cost control, SOPs, and timely resolution of admin issues for smooth plant operations.

The ideal candidate has an MBA/PGDM in HR and 8+ years of relevant experience, with a proven track record in factory administration and regulatory compliance. This is a full-time on-site position.

Qualifications

• Experience leading plant administration and facilities management.
• Strong knowledge of statutory and legal compliance related to factory ops.
• Ability to manage budgets, vendors and safety standards.

Responsibilities

• Lead plant administration operations including security, housekeeping, canteen, transport and facilities.
• Manage administrative vendors, contractors and service providers with cost control.
• Ensure upkeep of offices, facilities, utilities and common areas.
• Handle licenses, registrations and compliance with authorities.
• Monitor regulatory changes for Fire, Safety, environment and local rules.
• Oversee outsourced manpower deployment, attendance, shift scheduling and productivity.
• Verify contractor bills and statutory documents, including PF/ESI and labor laws.
• Conduct audits of administrative services and implement improvements.
• Prepare and monitor administration budgets and optimize costs.
• Establish SOPs for plant administration and ensure adherence.
• Ensure supplies, furniture, PPE and admin resources are available for operations.
• Manage end-to-end Employee Transportation Operations and Bus Management.
• Coordinate Vehicle Management activities: fleet, maintenance, insurance, registrations.

Skills

Leadership

Vendor management

Negotiation

Communication

Plant administration

Facility management

Statutory compliance

Contract management

Government liaison

Problem-solving

Decision making

Education

MBA/PGDM in HR

Job description

Key Responsibilities

• Lead plant administration operations, including security, housekeeping, canteen, transport, facilities, utilities, infrastructure and employee amenities.
• Manage administrative vendors, contractors and service providers, covering contracts, performance, compliance, service quality and cost control.
• Ensure upkeep and maintenance of plant facilities, office infrastructure, utilities and common areas, with timely resolution of administrative issues.
• Manage statutory licenses, registrations and administrative compliances, and liaise with government authorities and external agencies for plant-related matters.
• Monitor regulatory changes related to factory administration, Fire & Safety, environmental and local authority requirements, ensuring timely implementation and compliance.
• Manage deployment, attendance, shift scheduling and productivity of housekeeping, security, canteen, transport and other outsourced manpower.
• Verify contractor bills, attendance, wage payments and statutory compliance documents, including PF, ESI and labor law requirements.
• Conduct periodic audits of administrative services and implement corrective actions to enhance operational effectiveness.
• Prepare and control administration budgets, monitor expenses and drive cost optimization initiatives.
• Establish and maintain SOPs for plant administration processes and ensure adherence by employees and contractors.
• Ensure uninterrupted availability of office supplies, consumables, furniture, PPE (as applicable) and other administrative resources required for plant operations.
• Manage end-to-end Employee Transportation Operations, ensuring safe, timely, and cost-effective commute services for employees.
• Coordinate and oversee Bus Management, including route planning, scheduling, capacity utilization, vendor coordination, and daily operations monitoring.
• Handle company Vehicle Management activities such as fleet allocation, maintenance tracking, insurance renewals, registrations, fuel monitoring, and compliance requirements.

Desired Competencies

Strong leadership, vendor management, negotiation and communication skills, with sound knowledge of plant administration, facility management, statutory/legal compliance, contract management and government liaison, along with strong problem-solving and decision-making abilities.

Qualification:

MBA/PGDM in HR

Experience:

Minimum 8 years of relevant experience.