Administration Executive

WAE India; Sector 10; On-site; INR 450,000 - 650,000; Full time

Job summary

WAE India in Uttar Pradesh is seeking an experienced Administration professional to manage day-to-day plant and office operations. You will coordinate facilities, vendors, and services to ensure smooth operations across the site.

The role requires 2-5 years in administration within a manufacturing environment, strong MS Office skills, and the ability to handle multiple activities efficiently while ensuring compliance with safety and statutory regulations.

Qualifications

• Bachelor's degree in Business Administration, Management, Commerce, or related field.
• MBA/PG Diploma in HR, Administration, or Facility Management is an added advantage.
• 2-5 years in administration, preferably in a manufacturing/plant environment.
• Working knowledge of MS Office (Excel, Word, PowerPoint) and administrative reporting.
• Knowledge of vendor management, facility management, procurement, housekeeping, security, and transport coordination.
• Basic understanding of labour laws, statutory compliance, safety requirements, and factory-related regulations.
• Strong communication, coordination, negotiation, and problem-solving skills.
• Ability to manage multiple administrative activities in a fast-paced manufacturing environment.

Responsibilities

• Manage day-to-day plant/office administration and ensure smooth operations.
• Coordinate housekeeping, security, maintenance, canteen, transport, and facility services.
• Manage vendors, contractors, quotations, purchase requirements, and service agreements.
• Maintain employee records, attendance, ID cards, access control, and administrative documentation.
• Coordinate plant visitors, meetings, travel, accommodation, and logistics for employees and management.
• Monitor office/plant assets, stationery, consumables, and inventory.
• Support employee engagement activities, events, celebrations, and welfare initiatives.
• Ensure compliance with company policies, safety procedures, statutory requirements, and facility regulations.
• Handle AMC/renewal contracts, insurance, licenses, and other administrative renewals.
• Prepare MIS reports, administrative budgets, expense records, and vendor payment documentation.
• Coordinate with HR, Finance, Purchase, Production, Security, and Maintenance teams for smooth plant operations.
• Address employee and departmental administrative queries and grievances.

Job description

Role & responsibilities

• Manage day-to-day plant/office administration and ensure smooth operations.
• Coordinate housekeeping, security, maintenance, canteen, transport, and facility services.
• Manage vendors, contractors, quotations, purchase requirements, and service agreements.
• Maintain employee records, attendance, ID cards, access control, and administrative documentation.
• Coordinate plant visitors, meetings, travel, accommodation, and logistics for employees and management.
• Monitor office/plant assets, stationery, consumables, and inventory.
• Support employee engagement activities, events, celebrations, and welfare initiatives.
• Ensure compliance with company policies, safety procedures, statutory requirements, and facility-related regulations.
• Handle AMC/renewal contracts, insurance, licenses, and other administrative renewals.
• Prepare MIS reports, administrative budgets, expense records, and vendor payment documentation.
• Coordinate with HR, Finance, Purchase, Production, Security, and Maintenance teams for smooth plant operations.
• Address employee and departmental administrative queries and grievances.

Preferred candidate profile

• Bachelors degree in Business Administration, Management, Commerce, or a related field.
• MBA/PG Diploma in HR, Administration, or Facility Management will be an added advantage.
• 2-5 years in administration, preferably in a manufacturing/plant environment.
• Working knowledge of MS Office (Excel, Word, PowerPoint) and administrative reporting.
• Knowledge of vendor management, facility management, procurement, housekeeping, security, and transport coordination.
• Basic understanding of labour laws, statutory compliance, safety requirements, and factory-related regulations is preferred.
• Strong communication, coordination, negotiation, and problem-solving skills.
• Ability to manage multiple administrative activities in a fast-paced manufacturing environment.