Sr. Manager Admin

Energy In Motion; Navi Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Energy In Motion in Navi Mumbai seeks an experienced Facilities & Admin Leader to own plant, warehouse, and office premises management. You will drive preventive maintenance, space planning, and infrastructure upgrades to scale operations.

You will oversee security, vendor contracts, transport and employee services, and ensure compliance with labor laws. The role requires leading a team of admin staff and building dashboards for cost control and performance.

Qualifications

• Graduate/Postgraduate in any discipline; PG Diploma in Administration/Facility Management/HR is an added advantage.
• Fire Safety/Industrial Safety certification is preferred.

Responsibilities

• Oversee end-to-end facility management for plant, warehouse, and corporate offices.
• Plan preventive maintenance for utilities and infrastructure with engineering teams.
• Manage space planning and infrastructure augmentation as the organization scales.
• Lead security operations, CCTV, access control, and visitor management.
• Coordinate liaison with police and authorities for licenses and renewals.
• Negotiate contracts and SLAs with vendors; drive cost optimization.
• Oversee transport and employee services including guest house and travel desk.
• Ensure statutory compliance under applicable acts and maintain audit-readiness.
• Build and maintain MIS/dashboards for admin costs and KPIs.
• Lead admin team and develop SOPs and emergency protocols.

Skills

Vendor negotiation

Contract management

MS Excel

PowerPoint

Stakeholder management

Crisis management

Education

Graduate or postgraduate degree

Fire Safety / Industrial Safety certification

Job description

Role & responsibilities

1. Facility & Infrastructure Management

• Own end-to-end facility management for plant, warehouse, and corporate office premises housekeeping, upkeep, horticulture, pest control, and general infrastructure.
• Plan and execute preventive maintenance schedules for utilities (DG sets, HVAC, electrical systems, plumbing, fire-fighting systems) in coordination with engineering/maintenance teams.
• Manage space planning, office layouts, and infrastructure augmentation as the organization scales.

2. Security & Access Control

• Oversee plant/office security operations including manned guarding, CCTV surveillance, access control systems, and visitor management.
• Liaise with local police, fire department, and law enforcement for security clearances and incident management.
• Drive security audits, gate discipline, material in/out protocols, and asset protection.

3. Vendor & Contract Management

• Manage end-to-end vendor lifecycle housekeeping, security agencies, canteen/cafeteria, transport, courier, pantry, and facility service providers.
• Negotiate contracts, SLAs, and rate contracts; drive cost optimization without compromising service quality.
• Conduct periodic vendor performance reviews and ensure compliance with contractual and statutory obligations (PF, ESI, minimum wages for contract staff).

4. Transport & Employee Services

• Manage employee transport operations (shift-based commute for plant workforce), route optimization, and vendor coordination.
• Oversee canteen/cafeteria operations, ensuring food safety (FSSAI) compliance and quality standards.
• Manage guest house, travel desk, and hospitality arrangements for visiting management and business associates.

5. Statutory Compliance & Liaison

• Ensure compliance under Factories Act, Shops & Establishment Act, Contract Labour (Regulation & Abolition) Act, and other applicable state/central labour and administrative regulations.
• Liaise with government bodies, municipal corporations, pollution control boards, and local authorities for licenses, NOCs, and renewals (Factory License, Trade License, Fire NOC, Pollution Consent, etc.).
• Maintain statutory registers and ensure audit-readiness at all times.

6. Admin Operations & MIS

• Manage admin budgets, cost centers, and drive cost-control initiatives across all admin functions.
• Build and maintain MIS/dashboards for facility costs, vendor performance, compliance status, and admin KPIs for leadership review.
• Drive digitization of admin processes (visitor management, asset tracking, helpdesk ticketing).

7. Team Leadership

• Lead and mentor a team of admin executives, security supervisors, and support staff across plant and office locations.
• Build SOPs, escalation matrices, and emergency response protocols (fire drills, evacuation, medical emergencies).

Preferred candidate profile

Experience & Background

• 1013 years of progressive experience in Administration, with at least 5–6 years in a plant/manufacturing environment.
• Prior experience in Automotive, Commercial Vehicle (HCV/LCV), EV, or Auto-ancillary manufacturing setup.
• Demonstrated experience managing a large blue-collar/contract workforce ecosystem (transport, canteen, security) typical of a shop-floor environment.
• Experience working in a JV, multi-stakeholder, or matrix organization structure preferred.

Education

• Graduate/Postgraduate in any discipline; PG Diploma in Administration/Facility Management/HR is an added advantage.
• Fire Safety / Industrial Safety certification preferred.

Skills & Competencies

• Strong working knowledge of Factories Act, Contract Labour Act, and other statutory/compliance frameworks applicable to a manufacturing plant.
• Proven vendor negotiation and contract management skills.
• High tolerance for shopfloor, ground-level execution - this is not a desk-only role.
• Strong crisis-management and problem-solving orientation; comfortable handling security incidents, union-adjacent situations, and emergencies.
• Proficient in MS Excel/PowerPoint for MIS and leadership reporting.
• Excellent stakeholder management skills — ability to interface confidently with senior management, government officials, and vendors alike.