Personal Secretary

Weekday AI (YC W21); Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Weekday AI (YC W21) in Mumbai is hiring an Executive Assistant to support the Director/CEO, manage calendars and meetings, and coordinate with clients, vendors and internal teams.

The role requires at least 2+ years of relevant experience, exceptional communication and organizational skills, and proficiency with Microsoft Office. You will book travel, prepare reports and MIS updates, keep trackers, and handle confidential information with discretion.

Qualifications

• Minimum 2+ years of experience in an administrative or executive assistant role.
• Proven ability to manage calendars, coordinate schedules, and handle confidential information.
• Excellent communication and organizational skills; proficiency with Microsoft Office.

Responsibilities

• Manage the Director/CEO's calendar and meetings.
• Schedule calls and resolve scheduling clashes.
• Coordinate with clients, employees, vendors and different teams.
• Take meeting notes and ensure assigned tasks are completed.
• Handle professional emails and correspondence.
• Book flights, hotels and transportation.
• Maintain travel and expense records.
• Prepare reports, presentations and MIS updates.
• Maintain trackers for deadlines and commitments.
• Follow up with people when work is delayed.
• Handle day-to-day administrative work for the management office.
• Deal with confidential information carefully.

Skills

Communication

Organization

MIS Reporting

Presentation Skills

Company Secretarial Work

Tools

Microsoft Office

Job description

Job Description:

This role is for one of Weekday’s clients

Min Experience: 2+ years
Location: Mumbai, Maharashtra, India
JobType: full-time

• Manage the Director/CEOs calendar and meetings
• Schedule calls and resolve scheduling clashes
• Coordinate with clients, employees, vendors and different teams
• Take meeting notes and make sure assigned tasks get completed
• Handle professional emails/correspondence
• Book flights, hotels and transportation
• Maintain travel and expense records
• Prepare reports, presentations and MIS updates
• Maintain trackers for deadlines and commitments
• Follow up with people when work is delayed
• Handle day-to-day administrative work for the management office
• Deal with confidential information carefully

Must-have skills

Communication, organization, microsoft

Good-to-have skills

MIS Reporting, Presentation Skills, Company Secretarial Work