Personal Secretary To Director

JSH INDUSTRIES LIMITED; Dadri, New Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

JSH Packagings is seeking an experienced Personal Secretary to the Director to provide high-level administrative, organizational and coordination support. The role involves managing the Director's calendar, coordinating meetings with clients and vendors, and handling confidential communications with discretion.

Ideal candidates will have prior experience supporting a Director or senior management, excellent MS Office skills, strong communication abilities, and the capacity to work independently

Qualifications

• Graduate in any discipline; additional qualifications in Management/Administration are an advantage.
• Excellent verbal and written communication skills are essential for effective interaction with the Director and stakeholders.
• Strong MS Office proficiency and ability to prepare reports, letters and presentations.

Responsibilities

• Manage the Director's daily calendar, appointments, meetings and schedule.
• Coordinate meetings and follow-ups with clients, vendors, employees and business associates.
• Handle calls, emails, correspondence and important communications on behalf of the Director.
• Prepare and maintain reports, documents, presentations, letters and other official communications.
• Maintain confidentiality of sensitive business and personal information.
• Follow up with various departments and ensure timely completion of tasks assigned by the Director.
• Coordinate internal and external meetings, including scheduling and documentation.
• Maintain records, files, documents and important contacts.
• Assist the Director in travel planning, meetings and other business arrangements when required.
• Keep track of important deadlines, commitments and follow-ups.
• Act as an effective communication link between the Director and internal/external stakeholders.
• Handle multiple priorities efficiently and maintain a professional work environment around the Director.

Skills

Communication skills

Confidentiality

Time management

Organizational skills

Multitasking

Proactive

Education

Graduate in any discipline

Management/Administration qualification

Tools

MS Office

Excel

Word

PowerPoint

Job description

Job Summary

JSH Packagings is looking for an experienced, well-organized and professional Personal Secretary to the Director to provide high-level administrative, organizational and coordination support to the Director.

The ideal candidate should have prior experience working directly with a Director, Managing Director, CEO, Business Owner or Senior Management, and should be comfortable handling confidential information, managing schedules, coordinating meetings and ensuring smooth day-to-day communication.

Role & responsibilities

• Manage the Director's daily calendar, appointments, meetings and schedule.
• Coordinate meetings and follow-ups with clients, vendors, employees and business associates.
• Handle calls, emails, correspondence and important communications on behalf of the Director.
• Prepare and maintain reports, documents, presentations, letters and other official communications.
• Maintain confidentiality of sensitive business and personal information.
• Follow up with various departments and ensure timely completion of tasks assigned by the Director.
• Coordinate internal and external meetings, including scheduling and documentation.
• Maintain records, files, documents and important contacts.
• Assist the Director in travel planning, meetings and other business arrangements when required.
• Keep track of important deadlines, commitments and follow-ups.
• Act as an effective communication link between the Director and internal/external stakeholders.
• Handle multiple priorities efficiently and maintain a professional work environment around the Director.

Preferred candidate profile

• Female candidate preferred/required.
• Graduate in any discipline; additional qualifications in Management/Administration will be an advantage.
• 35 years of relevant experience as a Personal Secretary, Executive Secretary, Executive Assistant or Secretary to Senior Management.
• Previous experience directly supporting a Director/MD/CEO/Business Owner will be highly preferred.
• Excellent verbal and written communication skills.
• Strong command of MS Office, Excel, Word, PowerPoint and email communication.
• Excellent organizational and time-management skills.
• Should be mature, presentable, responsible and professional.
• Ability to maintain strict confidentiality.
• Should be proactive, reliable and capable of working independently.
• Strong follow-up and coordination skills are essential.

What We Are Looking For :

We are looking for someone who can become a trusted professional support to the Director, understands urgency and priorities, follows up independently, and can handle confidential matters with maturity and discretion.

Candidates with strong prior experience working directly with a Director/MD/CEO will be given preference.

Contact -

Mr. Kunal Gaurav (Sr. HR Executive)

Contact No - 9205275320

email - [e-mail]