Personal Secretary

T&m; Mumbai; On-site; INR 480,000 - 600,000; Full time

Job summary

NABFID seeks a Personal Secretary to the MD & CEO in Mumbai (BKC). The role requires managing the MD’s calendar, arranging travel, coordinating meetings, and handling confidential correspondence for the top executive.

The ideal candidate will support document preparation and research while maintaining confidentiality. Candidates should have at least 2 years of experience as a personal assistant or in a similar administrative role, a Bachelor's degree preferred, and excellent organizational and

Qualifications

• Bachelor's degree preferred.
• 2+ years as PA or admin experience is helpful.
• Willingness to work beyond regular hours.
• Shorthand is required.

Responsibilities

• Manage the MD’s calendar and schedule, avoiding double bookings.
• Coordinate meetings, book venues, prepare agendas, and take minutes.
• Arrange travel including flights, hotels, and visas.
• Handle correspondence and liaise with internal and external stakeholders.
• Prepare, edit, and format documents and presentations.
• Provide general administrative support and maintain files.
• Maintain confidentiality and exercise discretion.

Skills

Org & time mgmt

Communication

Discretion & professionalism

Multitasking

Independent work

Education

Bachelor's degree preferred

Tools

MS Office Suite

Job description

Job Opening for Personal Secretary

Company - NABFID (On third party payroll)

Location - Mumbai BKC

Position: Personal Secretary to MD & CEO

Core responsibilities

• Calendar and Schedule Management: Maintain and manage the MD's complex schedule, schedule appointments, and prevent double-booking.


• Meeting Coordination: Organize and coordinate meetings, including booking venues, preparing agendas, and taking meeting minutes.


• Travel Arrangement: Arrange and book all travel, including flights, hotels, and visas, for the MD and potentially other staff.


• Correspondence and Communication: Handle incoming and outgoing correspondence via email and phone, acting as a liaison between the MD and internal departments or external stakeholders.


• Document Preparation: Prepare, edit, and format documents, reports, and presentations.


• Administrative Support: Perform various administrative tasks, such as managing contact databases, maintaining files, and conducting research for the MD.


• Confidentiality: Handle all company and personal information with the utmost discretion and professionalism.

Key skills and qualifications

• Skills:
  
  
  • Excellent organizational and time-management skills
  
  
  • Strong written and verbal communication skills and Shorthand is required
  
  
  • High level of discretion and professionalism
  
  
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  
  
  • Ability to multitask and prioritize effectively
  
  
  • Proactive and able to work independently
  
  

Qualifications

• A Bachelor's degree is often preferred.


• Previous experience as a personal assistant or in a similar administrative role is a plus.


• Flexibility to work beyond regular hours is sometimes required.

Age

below 40 years

Years of experience

minimum 2 years