Executive Assistant

T&m; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

SIDBI Venture Capital Ltd. in Mumbai invites applications for a Personal Secretary to the Managing Director & CEO. The role focuses on calendar management, meeting coordination, travel arrangements, and high-level correspondence handling with discretion.

The ideal candidate has shorthand skills, strong communication, and 2+ years of PA experience, with a Bachelor's degree preferred and flexibility to work beyond regular hours.

Qualifications

• Bachelor's degree preferred.
• 2+ years experience as a personal assistant or in a similar role.
• Shorthand is required.
• Willingness to work beyond regular hours.
• Maintain confidentiality and discretion.

Responsibilities

• Manage MD's calendar, appointments, and prevent double-booking.
• Coordinate meetings: venues, agendas, minutes.
• Arrange travel: flights, hotels, visas for MD and staff.
• Handle correspondence via email/phone, liaise with internal/external stakeholders.
• Prepare, edit, and format documents and presentations.
• Provide administrative support and maintain files, databases, and research for MD.

Skills

Organizational skills

Communication skills

Discretion

Microsoft Office

Multitasking

Proactivity

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Job Opening for Personal Secretary

Company - SIDBI Venture capita (On third party payroll)

Location - Mumbai BKC

Position: Personal Secretary to MD & CEO, SVCL

Job Description

Core responsibilities

• Calendar and Schedule Management: Maintain and manage the MD's complex schedule, schedule appointments, and prevent double-booking.
• Meeting Coordination: Organize and coordinate meetings, including booking venues, preparing agendas, and taking meeting minutes.
• Travel Arrangement: Arrange and book all travel, including flights, hotels, and visas, for the MD and potentially other staff.
• Correspondence and Communication: Handle incoming and outgoing correspondence via email and phone, acting as a liaison between the MD and internal departments or external stakeholders.
• Document Preparation: Prepare, edit, and format documents, reports, and presentations.
• Administrative Support: Perform various administrative tasks, such as managing contact databases, maintaining files, and conducting research for the MD.
• Confidentiality: Handle all company and personal information with the utmost discretion and professionalism.

Key skills and qualifications

• Excellent organizational and time-management skills
• Strong written and verbal communication skills and Shorthand is required
• High level of discretion and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize effectively
• Proactive and able to work independently

Qualifications

• A Bachelor's degree is often preferred.
• Previous experience as a personal assistant or in a similar administrative role is a plus.
• Flexibility to work beyond regular hours is sometimes required.

Age

below 40 years

Years of experience

minimum 2 years