Personal Assistant - Turbhe 4 days Prabhadevi 2 days

Oro Precious Metals; Panvel; On-site; INR 800,000 - 1,100,000; Full time

Job summary

Oro Precious Metals seeks an experienced Personal Assistant to support the Managing Director with calendar management, communications, and appointment scheduling. The role will require handling travel planning, arranging logistics, and monitoring information for timely alerts.

The position also involves lifestyle and property management, vendor coordination, expense processing, healthcare scheduling, and occasional after-hours work with a flexible, need-based location setup.

Qualifications

• 7+ years of experience as a Personal Assistant
• Exceptional spoken and written English
• Proficient with digital tools and scheduling apps
• Ability to balance multiple priorities in a fast-paced environment

Responsibilities

• Manage MD calendars, appointments, reminders, and communications.
• Coordinate travel arrangements and detailed itineraries.
• Oversee lifestyle, property management, and vendor coordination.
• Handle bills, reimbursements, healthcare scheduling, and banking tasks.

Skills

Calendar management

English fluency

Digital tools

Communication

Tools

MS Office

Scheduling apps

Job description

Position: Personal Assistant to MD

Location: Turbhe/ Prabhadevi (Need based)

Daily Operations & Communication

• Manage calendars: Organize complex schedules, book appointments and set timely reminders.
• Handle communications: Manage incoming calls, draft professional emails and sort correspondence.
• Track information: Monitor designated websites and provide immediate alerts upon updates.

Travel & Hospitality

• Coordinate travel: Arrange flights, trains, taxis and lodging while building detailed itineraries.
• Manage reservations: Secure dining and venue bookings for business and personal meetings.

Lifestyle & Property Management

• Run local errands: Oversee shopping, household errands and basic office tasks.
• Maintain properties: Coordinate vendors for repairs, including electricians, plumbers, AC technicians, pest control, Mechanics and Annual Maintenance Contracts (AMCs).
• Oversee logistics: Manage digital purchases and ensure successful tracking via OTP-based delivery systems.

Finance & Healthcare Coordination

• Manage bills: Ensure timely payment of utilities, club memberships, and recurring fees.
• Process expenses: Handle reimbursement paperwork and track personal or business claims.
• Coordinate healthcare: Schedule doctor visits, organize annual health checkups and file medical reports.
• Execute banking: Handle physical bank runs, insurance follow-ups and financial documentation.

Candidate Profile

• 7+ years of experience as a Personal Assistant
• Exceptional spoken and written English.
• Highly proficient with digital tools, scheduling apps and online management
• Proven ability to balance multiple priorities in a fast-paced environment.
• Eager to learn new systems and directly contribute to organizational success.
• Sharp, resourceful and capable of working independently.
• Willingness to travel to the Prabhadevi residence for work as required.
• Comfortable stretching working hours on a need-basis to complete critical tasks.
• Work week: 6 days per week.