Executive Assistant to Managing Director – Adyar – Immediate Hiring

Sanvi Business Solutions; Chennai District; On-site; INR 558,000 - 670,000; Full time

Job summary

Sanvi Business Solutions is seeking an experienced Executive Assistant to support the Managing Director at our Adyar office in Chennai. You will manage the MD's calendar, coordinate domestic and international travel, prepare materials, and ensure smooth operation across departments and stakeholders.

Ideal candidates have 8–10 years of EA experience in a corporate setting, a Bachelor's degree (MBA preferred), and outstanding English communication, organization, and discretion.

Qualifications

• Excellent communication in verbal and written English.
• Advanced proficiency in MS Office – PowerPoint, Excel, Word.
• Strong organizational, multitasking, and time management skills.
• High level of discretion and ability to handle confidential information.
• Problem-solving attitude and ability to work under pressure.

Responsibilities

• Executive Support & Calendar Management – Manage and prioritize the MD’s calendar, schedule meetings, appointments, and travel.
• Coordinate domestic and international travel, including itinerary planning, bookings, and visa arrangements.
• Prepare agendas, meeting notes, presentations, and follow-ups for internal and external meetings.
• Communication & Stakeholder Coordination – Act as the primary point of contact between the MD and internal teams, board members, clients, and vendors.
• Draft, review, and handle confidential correspondence, emails, and documents on behalf of the MD.

Skills

Communication skills

Organization

Discretion

Problem solving

Time management

Education

Bachelor's degree

MBA is a plus

Tools

MS Office

PowerPoint

Excel

Word

Job description

Executive Assistant to Managing Director

Location: Adyar, Chennai

Experience: 8-10 Years

Salary: ₹50,000 – ₹60,000 per month

Role Overview: We are seeking a highly organized and proactive Executive Assistant to provide direct support to the Managing Director at our Adyar office. This is a critical role that requires managing the MD’s office, handling sensitive information, and ensuring smooth coordination across departments and external stakeholders.

Key Responsibilities

1. Executive Support & Calendar Management – Manage and prioritize the MD’s calendar, schedule meetings, appointments, and travel

• Coordinate domestic and international travel, including itinerary planning, bookings, and visa arrangements
• Prepare agendas, meeting notes, presentations, and follow-ups for internal and external meetings

2. Communication & Stakeholder Coordination – Act as the primary point of contact between the MD and internal teams, board members, clients, and vendors

• Draft, review, and handle confidential correspondence, emails, and documents on behalf of the MD
• Liaise with other C-suite executives and department heads for updates and action items

3. Reporting & Documentation – Prepare MIS reports, presentations, board notes, and business proposals as required

• Maintain records, track key initiatives, and ensure timely follow-up on action points
• Research and compile data for strategic decisions and presentations

4. Office & Administrative Operations – Manage the MD’s office operations and ensure efficient workflow

• Handle expense management, reimbursements, and budget tracking for the MD’s office
• Organize events, board meetings, and client visits

Requirements

Experience: 8-10 years as an Executive Assistant, preferably supporting CXO/MD level in a corporate environment

• Education: Bachelor’s degree. MBA is a plus
• Skills:
• Excellent communication – verbal and written English
• Advanced proficiency in MS Office – PowerPoint, Excel, Word
• Strong organizational, multitasking, and time management skills
• High level of discretion and ability to handle confidential information
• Problem-solving attitude and ability to work under pressure

Work Location: Adyar, Chennai.

Immediate joiners are preferred.