Personal Assistant

INDIAN SCHOOL OF BUSINESS MANAGEMENT AND ADMINISTRATION; Mumbai; On-site; INR 400,000 - 600,000; Full time

Job summary

Indian School of Business Management and Administration in Mumbai invites applications for an Executive Operation Assistant to the Director (female). The role supports the Operations Department, manages day-to-day admin, coordinates with banks and vendors, and ensures smooth business operations.

The ideal candidate will be highly organized, proactive, and detail-oriented, with strong communication, calendar management, travel arrangements, and drafting of official emails and MOMs.

Qualifications

• Highly organized, proactive, and detail-oriented Personal Assistant supporting Operations department.

Responsibilities

• Provide administrative and secretarial support to the Operations Head.
• Manage calendars, appointments, meetings, and travel arrangements.
• Handle all operational paperwork and maintain confidential files and records.
• Prepare reports, presentations, MIS reports, and Minutes of Meeting (MOM).
• Coordinate with internal departments to ensure timely completion of operational tasks.
• Process and monitor company credit card payments and maintain payment records.
• Coordinate with banks regarding account-related queries, documentation, and other banking activities.
• Handle customer and vendor complaints and ensure timely resolution.
• Manage vendor relationships, coordinate procurement activities, and maintain vendor records.
• Follow up on pending tasks, approvals, and documentation.
• Draft official emails, letters, and correspondence.
• Maintain operational databases and ensure proper documentation.
• Organize meetings, conferences, and other official events.
• Assist management in day-to-day operational planning and execution.
• Perform any other duties assigned by the management.

Job description

Position: Executive Operation Assistant to Director (female)

Location: Bhayandar, Mumbai

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Personal Assistant to support the Operations Department. The ideal candidate will assist in managing day-to-day administrative and operational activities, coordinate with banks and vendors, handle documentation, monitor payments, and ensure the smooth execution of business operations.

Key Responsibilities

• Provide administrative and secretarial support to the Operations Head.
• Manage calendars, appointments, meetings, and travel arrangements.
• Handle all operational paperwork and maintain confidential files and records.
• Prepare reports, presentations, MIS reports, and Minutes of Meeting (MOM).
• Coordinate with internal departments to ensure timely completion of operational tasks.
• Process and monitor company credit card payments and maintain payment records.
• Coordinate with banks regarding account-related queries, documentation, and other banking activities.
• Handle customer and vendor complaints and ensure timely resolution.
• Manage vendor relationships, coordinate procurement activities, and maintain vendor records.
• Follow up on pending tasks, approvals, and documentation.
• Draft official emails, letters, and correspondence.
• Maintain operational databases and ensure proper documentation.
• Organize meetings, conferences, and other official events.
• Assist management in day-to-day operational planning and execution.
• Perform any other duties assigned by the management.