Personal Assistant

HOPE Training College of Australia; New Delhi; Hybrid; INR 800,000 - 1,100,000; Full time

Job summary

HOPE Training College of Australia is seeking a proactive Personal Assistant to the Director in a hybrid role. You will manage calendars, coordinate virtual meetings, and travel for meetings across India and abroad, while handling emails and professional communications.

You will maintain confidential electronic files, support admin operations, and prepare documents and reports, tracking deadlines and coordinating with both internal teams and external stakeholders.

Qualifications

• Strong Personal Assistance and Executive Administrative Assistance skills to support a senior leader in a fast-paced environment.

Responsibilities

• This role will manage the Director’s calendar, schedule and coordinate virtual meetings, and travel nationally and internationally to attend meetings.
• The Personal Assistant will handle emails and correspondence, draft professional communications, and maintain electronic files and records in a confidential manner.
• Support day-to-day administrative operations, prepare documents and reports, track deadlines, and liaise with internal teams and external stakeholders.
• Demonstrate proactive planning, effective time management, and the ability to prioritise tasks while working independently in a remote/hybrid setting.

Job description

Role Description:

This is a hybrid Personal Assistant to the Director role involving multitasking. The Personal Assistant will not only manage the Director’s calendar, schedule and coordinate virtual meetings, but also travel nationally and internationally to attend meetings. The role includes handling emails and correspondence, drafting professional communications, and maintaining electronic files and records in an organised, confidential manner. The Personal Assistant will support day-to-day administrative operations, including preparing documents and reports, tracking deadlines, and liaising with internal teams and external stakeholders. The position requires proactive planning, effective time management, and the ability to prioritise tasks while working independently in a remote setting.

Qualifications

• Strong Personal Assistance and Executive Administrative Assistance skills to support a senior leader in a fast-paced environment.
• Proficiency in Diary Management, including scheduling, prioritising appointments, and coordinating remote meetings across time zones.
• Solid Administrative Assistance and Clerical Skills, including document preparation, digital filing, data entry, and record management.
• Excellent written and verbal communication skills, with the ability to draft professional emails, reports, and correspondence.
• High level of discretion, reliability, and confidentiality when handling sensitive information.
• Strong organisational and time-management abilities, with attention to detail and follow-through.
• Comfort and proficiency with remote work tools (e.g., video conferencing platforms, cloud-based document sharing, calendars, and task management tools).
• Previous experience supporting an education provider or training organisation is an advantage.
• Relevant qualification in business administration, office administration, or a related field is desirable.