Personal Assistant to MD

Vinworld Healthcare P ltd; India; On-site; INR 223,000 - 246,000; Full time

Benefits offered by this job

Cell phone reimbursement

Internet reimbursement

Paid sick time

Work Location: In person

Job summary

Vinworld Healthcare P ltd is seeking a proactive Personal Assistant to support the Managing Director in day-to-day operations. You will manage calendars, coordinate meetings, and handle confidential correspondence.

The role requires a graduate with strong English, excellent organizational skills, and proficiency in MS Office. On-site work in India with a range of administrative and HR related duties.

Qualifications

• Graduate in any discipline (Business Administration preferred).
• Minimum 35 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent command of English (written and verbal).
• Strong organizational, time management, and multitasking abilities.
• Proficiency in MS Office and digital communication tools.
• High level of confidentiality, professionalism, and attention to detail.
• Ability to work independently with minimal supervision and handle pressure effectively.
• Pleasant personality with good interpersonal and coordination skills.

Responsibilities

• Manage and maintain the MDs daily calendar, appointments, and travel schedules.
• Coordinate internal and external meetings, including agenda preparation, logistics, and follow-ups.
• Handle confidential correspondence, emails, and phone calls on behalf of the MD with discretion and professionalism.
• Prepare reports, presentations, and other documents as required.
• Maintain proper filing systems (digital and physical) for easy retrieval of information.
• Liaise with internal departments, clients, and external partners on behalf of the MD.
• Monitor and track pending tasks, projects, and deadlines to ensure timely completion.
• Manage personal errands and other tasks assigned by the MD as needed.
• Assist in planning company events, meetings, and business trips.
• Perform any other administrative duties as may be assigned to support the MDs office.
• Human Resource management of the office employees.

Skills

English communication

Confidentiality

Independence

Interpersonal skills

Coordination

Attention to detail

Education

Graduate degree in any discipline

Business Administration preferred

Tools

MS Office

Word

Excel

PowerPoint

Outlook

Job description

Job Summary

We are seeking a proactive, highly organized, and resourceful Personal Assistant to support the Managing Director (MD) in day-to-day operations. The role involves managing schedules, coordinating meetings, handling confidential correspondence, and assisting with both professional and personal administrative tasks to ensure the MDs time is utilized efficiently.

Key Responsibilities

• Manage and maintain the MDs daily calendar, appointments, and travel schedules.
• Coordinate internal and external meetings, including agenda preparation, logistics, and follow-ups.
• Handle confidential correspondence, emails, and phone calls on behalf of the MD with discretion and professionalism.
• Prepare reports, presentations, and other documents as required.
• Maintain proper filing systems (digital and physical) for easy retrieval of information.
• Liaise with internal departments, clients, and external partners on behalf of the MD.
• Monitor and track pending tasks, projects, and deadlines to ensure timely completion.
• Manage personal errands and other tasks assigned by the MD as needed.
• Assist in planning company events, meetings, and business trips.
• Perform any other administrative duties as may be assigned to support the MDs office.
• Human Resource management of the office employees.

Required Education, Skills, and Qualifications

• Graduate in any discipline (Business Administration preferred).
• Minimum 35 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent command of English (written and verbal communication).
• Strong organizational, time management, and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital communication tools.
• High level of confidentiality, professionalism, and attention to detail.
• Ability to work independently with minimal supervision and handle pressure effectively.
• Pleasant personality with good interpersonal and coordination skills.

Job Type / Category

Full-time, On-siteMonday to Saturday

Industry: Pharmaceutical / Industrial Raw Material Trading (customize as applicable)

Job Type: Full-time

Compensation

20,000.00 - 22,000.00 per month

Benefits

• Cell phone reimbursement
• Internet reimbursement
• Paid sick time
• Work Location: In person .