Personal Assistant To Managing Director

Archerchem Healthcare; Mumbai Suburban; On-site; INR 600,000 - 900,000; Full time

Job summary

Archerchem Healthcare in Mumbai (Malad) is seeking a trustworthy Personal Assistant to provide high-level support to the Director. The role entails confidentiality, discretion and proactive coordination across official, business and personal matters.

Key responsibilities include managing the Director's calendar, coordinating with stakeholders, preparing documents and reports, and coordinating domestic/international travel.

Qualifications

• Graduate in any discipline.
• 5-10 years experience as PA/EA/Secretary to a Director, MD or Promoter.
• Experience in Pharma, Healthcare, Manufacturing or similar industries preferred.
• Excellent English communication and interpersonal skills.
• Proficiency in MS Word, Excel, PowerPoint, Outlook/Email and Google Workspace.
• Strong organizational, follow-up, multitasking and problem-solving abilities.
• Professional, presentable, flexible and willing to travel locally when required.

Responsibilities

• Manage the Directors calendar, meetings, appointments, calls, emails and WhatsApp communication.
• Coordinate with internal departments, clients, consultants, vendors and other stakeholders.
• Prepare emails, letters, presentations, reports, agendas, MOMs and MIS/status updates.
• Track and follow up on instructions, action points, deadlines and commitments.
• Manage domestic/international travel, including flights, hotels, transport, visas and itineraries.
• Handle personal appointments, bookings, errands, bills and service-provider coordination.
• Coordinate with drivers, household staff and other personal service providers when required.
• Handle confidential documents and sensitive information with complete discretion.
• Assist with business reviews, presentations and special projects.

Skills

Discretion & confidentiality

Time management

Communication

Multitasking

Coordination

Education

Bachelor's degree

Tools

MS Office

Google Workspace

PowerPoint

Outlook

Job description

Personal Assistant to Director

Location: Malad, Mumbai | Industry: Pharmaceutical

Experience: 5 - 10 years | Reporting To: Director

Preference: Male candidate

Job Purpose

Seeking a trustworthy, organized and proactive Personal Assistant to provide high-level support to the Director across official, business and personal matters. The role requires confidentiality, maturity, flexibility and excellent coordination skills.

Key Responsibilities

• Manage the Directors calendar, meetings, appointments, calls, emails and WhatsApp communication.
• Coordinate with internal departments, clients, consultants, vendors and other stakeholders.
• Prepare emails, letters, presentations, reports, agendas, MOMs and MIS/status updates.
• Track and follow up on instructions, action points, deadlines and commitments.
• Manage domestic/international travel, including flights, hotels, transport, visas and itineraries.
• Handle personal appointments, bookings, errands, bills and service-provider coordination.
• Coordinate with drivers, household staff and other personal service providers when required.
• Handle confidential documents and sensitive information with complete discretion.
• Assist with business reviews, presentations and special projects.

Candidate Profile

• Graduate in any discipline.
• 5-10 years experience as PA/EA/Secretary to a Director, MD or Promoter.
• Experience in Pharma, Healthcare, Manufacturing or similar industries preferred.
• Excellent English communication and interpersonal skills.
• Proficiency in MS Word, Excel, PowerPoint, Outlook/Email and Google Workspace.
• Strong organizational, follow-up, multitasking and problem-solving abilities.
• Professional, presentable, flexible and willing to travel locally when required.

Key Competencies

• Confidentiality
• Communication
• Coordination
• Time Management
• Attention to Detail
• Problem Solving
• Multitasking
• Proactive Approach
• Ownership
• Flexibility

Important: This is a high-trust position involving both official/business and personal responsibilities. The candidate must demonstrate complete professionalism, discretion and confidentiality.