Personal Assistant To Managing Director

DDV Infrastructure; Mumbai; On-site; INR 700,000 - 800,000; Full time

Job summary

DDV Infrastructure, Mumbai-based, is seeking an Executive Assistant to support the founder. The role focuses on inbox management, client and vendor WhatsApp communications, and calendar coordination to ensure smooth daily operations.

You will schedule meetings, prepare agendas, and share reminders with precision and confidentiality. The ideal candidate is based in Mumbai (Khar West) and comfortable commuting daily.

Qualifications

• Excellent written and spoken English and Hindi.
• High level of discretion and confidentiality — you will handle sensitive business communication.
• Well-organised, proactive, and comfortable following up persistently.

Responsibilities

• Manage the founders email inbox: prioritise, respond to routine mails, flag urgent items, and follow up on pending replies.
• Handle WhatsApp communication on the founders behalf with clients, vendors, and team members
• Schedule, confirm, and reschedule meetings; prepare agendas and share reminders
• Maintain and manage the daily/weekly calendar end to end
• Coordinate travel: flights, hotels, cabs, itineraries, and bookings for business and personal trips
• General follow-ups and coordination with internal team and external contacts

Skills

English

Hindi

Discretion & confidentiality

Tools

Gmail

Google Calendar

WhatsApp

Excel/Google Sheets

Job description

Role & responsibilities

• Manage the founders email inbox: prioritise, respond to routine mails, flag urgent items, and follow up on pending replies
• Handle WhatsApp communication on the founders behalf with clients, vendors, and team members
• Schedule, confirm, and reschedule meetings; prepare agendas and share reminders
• Maintain and manage the daily/weekly calendar end to end
• Coordinate travel: flights, hotels, cabs, itineraries, and bookings for business and personal trips
• General follow-ups and coordination with internal team and external contacts

Preferred candidate profile

• Excellent written and spoken English and Hindi
• Strong working knowledge of Gmail, Google Calendar, WhatsApp, Excel/Google Sheets
• High level of discretion and confidentiality — you will handle sensitive business communication
• Well-organised, proactive, and comfortable following up persistently
• Prior experience supporting a business owner or CXO preferred
• Based in Mumbai; able to commute to Khar West daily