Personal Assistant

Right Advisors Private Limited; Surat; On-site; INR 400,000 - 700,000; Full time

Job summary

Right Advisors Private Limited is seeking a Personal Assistant to senior management in Surat. The role focuses on comprehensive administrative support, calendar management, travel planning, and confidential handling of sensitive information.

The candidate will coordinate with directors, teams, clients, and vendors, prepare materials, and manage communications and scheduling to ensure smooth daily operations.

Qualifications

• Graduate in any discipline; additional administrative qualifications are advantageous.

Responsibilities

• Manage senior executive's calendar, appointments, meetings, and reminders.
• Handle emails, phone calls, correspondence, and follow-ups.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Prepare meeting agendas, presentations, reports, and minutes of meetings.
• Maintain confidential documents, records, and correspondence.
• Coordinate with internal teams, clients, vendors, and other stakeholders on behalf of the executive.
• Track important tasks, deadlines, and pending action items.
• Organize meetings, business events, and personal or professional engagements as required.
• Handle expense records, bills, reimbursements, and other administrative activities.
• Perform other responsibilities assigned by the reporting manager.

Skills

Calendar management

Email handling

Travel coordination

Meeting minutes

Confidentiality

Stakeholder coordination

MS Office

Outlook

Education

Graduate

Tools

MS Office Suite

Job description

Job Description: Personal Assistant (PA)

Job Title: Personal Assistant to Senior Management

Location: Surat

Experience: 3–7 years (preferred)

Employment Type: Full-time

Reporting To: Director / Managing Director / Senior Executive

Job Purpose

To provide comprehensive administrative and organizational support to senior management, ensuring the smooth coordination of daily activities, meetings, appointments, travel, and confidential matters.

Key Responsibilities

• Manage the senior executive's calendar, appointments, meetings, and reminders.
• Handle emails, phone calls, correspondence, and follow-ups.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Prepare meeting agendas, presentations, reports, and minutes of meetings.
• Maintain confidential documents, records, and correspondence.
• Coordinate with internal teams, clients, vendors, and other stakeholders on behalf of the executive.
• Track important tasks, deadlines, and pending action items.
• Organize meetings, business events, and personal or professional engagements as required.
• Handle expense records, bills, reimbursements, and other administrative activities.
• Perform other responsibilities assigned by the reporting manager.

Required Skills and Qualifications

• Graduate in any discipline; additional administrative qualifications are an advantage.
• Prior experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.
• High levels of discretion, confidentiality, and professionalism.
• Ability to anticipate requirements, work independently, and manage changing priorities.
• A professional attitude with strong interpersonal and coordination skills.

Preferred Candidate Profile

A proactive, dependable, well-organized individual who can manage responsibilities efficiently, maintain confidentiality, and provide reliable support to senior management.