Personal Assistant – Female Only – Corporate Office – Minimum 1 Year Experience

The Elitejob; India; On-site; INR 300,000 - 500,000; Full time

Benefits offered by this job

Competitive salary based on experience

Paid leaves and holiday benefits

Opportunity for growth

Access to internal training and mentorship programs

Job summary

A leading HR Services provider in India is seeking a Personal Assistant (Female Only) to support senior management. The ideal candidate will have at least 1 year of experience, excellent communication skills, and proficiency in MS Office. The role involves managing calendars, preparing reports, and ensuring confidentiality. This position offers a professional environment and opportunities for growth and skill development.

Qualifications

• Minimum 1 year of experience as a Personal Assistant or Executive Assistant.
• Experience in a corporate environment is preferred.
• Strong interpersonal skills and problem-solving mindset.

Responsibilities

• Act as the point of contact for the senior executive.
• Manage and maintain the executive's calendar.
• Prepare reports, correspondence, and presentations.
• Handle confidential documents securely.
• Organize and maintain files and documentation.
• Coordinate events and office activities.
• Ensure smooth day-to-day operations.

Skills

Verbal and written communication skills in English

Proficiency in MS Office Suite

Strong organizational skills

Discretion and confidentiality

Ability to multitask

Professional demeanor

Education

Graduate in any discipline (preferably in Business Administration)

Job description

Job Summary

HR Service Jobs is seeking a smart, highly organized, and proactive Personal Assistant (Female Only) to support our senior management at the corporate office. The ideal candidate will be experienced in handling confidential tasks, managing executive calendars, coordinating meetings, and providing efficient administrative and personal support in a fast-paced corporate environment. This position requires a high level of professionalism, discretion, and initiative.

Key Responsibilities

• Act as the point of contact between the senior executive and internal/external stakeholders.
• Manage and maintain the executives calendar – schedule appointments, meetings, and travel arrangements.
• Prepare reports, correspondence, presentations, and minutes of meetings.
• Handle confidential documents ensuring they remain secure.
• Screen and direct phone calls and emails, and manage correspondence.
• Organize and maintain files, records, and documentation efficiently.
• Coordinate events, office activities, and any personal errands when required.
• Ensure smooth day-to-day operations and provide executive-level support with utmost discretion.

Required Skills and Qualifications

• Graduate in any discipline (preferably in Business Administration, Secretarial Studies, or similar).
• Excellent verbal and written communication skills in English.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• High degree of discretion and confidentiality.
• Ability to multitask and prioritize effectively under pressure.
• Presentable, polite, and professional in demeanor and appearance.

Experience

• Minimum 1 year of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably in a corporate environment.
• Experience in coordinating with leadership teams and managing executive calendars will be an added advantage.

Working Hours

• Monday to Saturday
• Timing: 10:00 AM to 6:30 PM
• Occasional flexibility in working hours may be required based on executive commitments.

Knowledge, Skills, and Abilities

• Sound knowledge of office management systems and procedures.
• Strong interpersonal skills with the ability to work collaboratively.
• Adaptability and a problem-solving mindset.
• Ability to maintain composure and work effectively in demanding situations.
• Capable of maintaining a high level of professionalism and confidentiality at all times.

Benefits

• Competitive salary based on experience and performance.
• Professional working environment with corporate exposure.
• Paid leaves and holiday benefits.
• Opportunity for growth and skill development.
• Access to internal training and mentorship programs.

Why Join HR Service Jobs?

At HR Service Jobs, we foster a culture of excellence, integrity, and respect. You will work alongside industry professionals in a supportive environment where your contributions are valued and recognized. If you are looking for stability, growth, and the chance to work closely with leadership while learning the intricacies of corporate management, this is the opportunity for you.

How to Apply

Interested candidates may send their updated resume with a recent photograph to us with the subject line Application for Personal Assistant – Corporate Office.
Shortlisted candidates will be contacted for further evaluation.