Personal Assistant

Sundarban Agro And Tourism Development; Pune District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Sundarban Agro & Tourism Development Pvt. Ltd. is seeking a highly organized Personal Assistant to provide direct executive support to the Managing Director.

The role involves managing daily schedules, meetings, travel coordination, and handling confidential correspondence with stakeholders. You will accompany the MD on business trips and ensure timely follow-ups and documentation.

Qualifications

• Graduate degree; MBA preferred as advantage.
• 25 years of experience in PA/EA roles.

Responsibilities

• Provide direct administrative and executive support to the MD.
• Manage the MD's calendar, appointments, and schedule.
• Coordinate travel arrangements and itineraries for the MD.
• Prepare meeting agendas, presentations, reports and documents.
• Maintain confidential records and track action items.
• Accompany the MD on business trips when required.

Skills

Executive Assistant

Calendar management

Travel planning

Email management

Meeting coordination

Confidentiality

Communication skills

Documentation & records

Time management

Education

Graduate degree

MBA preferred

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

Job Summary

We are looking for a highly organized, proactive, and trustworthy Personal Assistant (PA) to provide direct administrative and executive support to the Managing Director (MD) of Sundarban Agro & Tourism Development Pvt. Ltd.

The selected candidate will work closely with the MD, assisting with daily schedules, meetings, business correspondence, documentation, follow-ups, and coordination with internal departments and external stakeholders. The role requires professionalism, confidentiality, strong communication skills, flexibility, and the ability to manage multiple responsibilities efficiently.

The candidate must be willing to accompany the MD on business trips, client meetings, site visits, and other official engagements whenever required.

Roles and Responsibilities

Direct Support to the Managing Director

• Work closely with the MD on daily business activities, administrative tasks, and executive assignments.
• Manage the MD's calendar, appointments, meetings, and daily schedule.
• Prioritize tasks and ensure timely completion of assigned responsibilities.
• Assist the MD in preparing meeting agendas, presentations, reports, and business documents.
• Maintain a record of important discussions, decisions, and pending action items.
• Remind the MD about upcoming meetings, appointments, deadlines, and commitments.

Travel and Business Trip Coordination

• Accompany the MD on business trips, client meetings, project visits, and official engagements whenever required.
• Coordinate travel arrangements, including flights, train tickets, hotel bookings, local transportation, and itineraries.
• Ensure all travel-related documents, schedules, and meeting details are properly organized.
• Assist the MD during business trips with scheduling, coordination, documentation, and follow-ups.
• Be flexible with working hours and travel schedules according to business requirements.

Meeting and Appointment Management

• Schedule and coordinate meetings with clients, investors, business partners, vendors, and internal teams.
• Communicate with meeting participants and confirm appointments in advance.
• Attend meetings with the MD when required and prepare minutes of meetings.
• Track decisions and ensure that concerned individuals complete their assigned action items.
• Coordinate follow-ups after meetings and maintain records of important discussions.

Communication and Coordination

• Handle official emails, phone calls, messages, and correspondence on behalf of the MD when authorized.
• Coordinate with department heads, employees, clients, vendors, and business associates.
• Share instructions and follow up on tasks assigned by the MD.
• Ensure timely communication between the MD and relevant stakeholders.
• Maintain a professional approach while dealing with internal and external contacts.

Documentation and Administrative Support

• Prepare, organize, and maintain reports, presentations, letters, spreadsheets, and business documents.
• Maintain confidential files, records, agreements, and important correspondence.
• Assist with document collection, verification, filing, and follow-ups.
• Maintain organized records of meetings, appointments, travel plans, and pending tasks.
• Handle sensitive business information with strict confidentiality.

Business and Project Coordination

• Coordinate with sales, marketing, finance, administration, and project teams as directed by the MD.
• Follow up on project updates, business activities, reports, and pending assignments.
• Collect information from different departments and present it to the MD in an organized manner.
• Assist in preparing business reports, presentations, and management updates.
• Support the MD in monitoring deadlines and ensuring timely execution of important tasks.

Personal and Executive Assistance

• Assist the MD with professional scheduling and other work-related arrangements.
• Manage appointments, reminders, and commitments efficiently.
• Handle urgent assignments and changing priorities professionally.
• Anticipate the MD's requirements and provide proactive support.
• Perform additional executive and administrative responsibilities as assigned.

Required Skills

• Executive Assistance and Personal Assistance
• Calendar and Appointment Management
• Travel Planning and Coordination
• Business Communication and Email Management
• Meeting Coordination and Follow-ups
• Documentation and Record ManagementMS Word, MS Excel, PowerPoint, and Outlook
• Time Management and Multitasking
• Problem-Solving and Organizational Skills
• Professional Communication and Interpersonal Skills
• Confidentiality and Discretion
• Coordination with Senior Management and Multiple Departments

Candidate Requirements

• Education: Graduate in any discipline; MBA or relevant executive assistance qualification is an advantage.

Experience: 25 years of experience as a Personal Assistant, Executive Assistant, Management Assistant, or in a similar role.

• Previous experience supporting a Managing Director, Director, CEO, or senior executive is preferred.
• Excellent verbal and written communication skills.
• Proficiency in MS Office, email management, scheduling, and documentation.
• Strong organizational skills and the ability to handle confidential information.
• Ability to manage multiple assignments and changing priorities.
• Willingness to accompany the MD on business trips and official visits whenever required.
• Flexibility regarding working hours and travel schedules based on business needs.
• Knowledge of English, Hindi, and Marathi is preferred.

Key Competencies

• Trustworthiness and Professionalism
• Proactive Approach
• Attention to Detail
• Reliability and Accountability
• Confidentiality
• Flexibility and Adaptability
• Strong Follow-up and Coordination Skills

Compensation

Salary will be offered based on experience, skills, and company policy.