Executive Assistant To Managing Director

Bengal Shristi Infrastructure Development; North 24 Parganas District; On-site; INR 400,000 - 500,000; Full time

Job summary

Bengal Shristi Infrastructure Development Limited is seeking a presentable, punctual Executive Assistant to support the Managing Director. The role will manage the MD's calendar, meetings, travel and correspondence, while keeping commitments on schedule, and handling confidential information with discretion.

The successful candidate will coordinate internal and external meetings, prepare agendas, arrange travel, screen emails, and liaise with department heads, clients and vendors to follow MD

Qualifications

• Bachelor's or Master's degree from a recognised university.
• 3-5 years of relevant experience as an Executive Assistant, Personal Assistant or in a role supporting senior management.
• Experience managing calendars, coordinating meetings and travel, and handling professional business correspondence.

Responsibilities

• Maintain the MD's daily calendar, schedule appointments, prioritise commitments, resolve scheduling conflicts and send timely reminders.
• Coordinate internal and external meetings, confirm participants, prepare agendas and meeting materials, record minutes and track agreed action items.
• Arrange travel, including tickets, accommodation, local transport and itineraries; communicate changes promptly and coordinate expense documentation.
• Screen and prioritise emails, draft and proofread correspondence, and send approved communications on the MD's behalf.
• Coordinate with department heads, clients, vendors and other stakeholders to obtain information and follow up on the MD's instructions.
• Prepare reports, presentations and briefing documents, and maintain organised records of correspondence and meetings.
• Handle sensitive business information, documents and discussions with strict confidentiality.
• Manage calls and visitor appointments courteously and provide administrative support to the MD's office.

Skills

English

Hindi

Bengali

Education

Bachelor's or Master's degree

Tools

MS Word

Excel

PowerPoint

Outlook

Google Workspace

Job description

Executive Assistant to the MD

Job description

Bengal Shristi Infrastructure Development Limited

Reporting to: Managing Director
Experience: 3-5 years of relevant experience
Annual CTC: INR 4-5 lakh per annum
Qualification: Bachelor's or Master's degree from a recognised university
Languages: Fluent in English, Hindi and Bengali

Bengal Shristi Infrastructure Development Limited is an infrastructure and real estate development company jointly promoted by the Asansol Durgapur Development Authority, Government of West Bengal, and Shristi Infrastructure Development Corporation Limited through a public-private partnership. Its work focuses on quality infrastructure, planned housing, integrated townships and mixed-use developments in South Bengal. Its projects include Shristinagar Asansol, Durgapur City Centre and Raniganj Square.

Company objectives

• Develop quality urban infrastructure and support planned development in South Bengal.
• Meet the region's demand for planned housing through residential, commercial and integrated township projects.
• Improve delivery efficiency and respond to customers' needs through accessible and affordable solutions.
• Create urban infrastructure that fulfils local aspirations and improves the urban environment.

Role objective

We are seeking a presentable, punctual and organised Executive Assistant to support the Managing Director. The role will manage the MD's calendar, meetings, travel and correspondence, while keeping commitments on schedule, following up on decisions and handling confidential information with discretion.

Key responsibilities

• Maintain the MD's daily calendar, schedule appointments, prioritise commitments, resolve scheduling conflicts and send timely reminders.
• Coordinate internal and external meetings, confirm participants, prepare agendas and meeting materials, record minutes and track agreed action items.
• Arrange travel, including tickets, accommodation, local transport and itineraries; communicate changes promptly and coordinate expense documentation.
• Screen and prioritise emails, draft and proofread correspondence, and send approved communications on the MD's behalf.
• Coordinate with department heads, clients, vendors and other stakeholders to obtain information and follow up on the MD's instructions.
• Prepare reports, presentations and briefing documents, and maintain organised records of correspondence and meetings.
• Handle sensitive business information, documents and discussions with strict confidentiality.
• Manage calls and visitor appointments courteously and provide administrative support to the MD's office.

Qualifications and experience

• Bachelor's or Master's degree from a recognised university.
• 3-5 years of relevant experience as an Executive Assistant, Personal Assistant or in a role supporting senior management.
• Experience managing calendars, coordinating meetings and travel, and handling professional business correspondence.

Skills and professional attributes

• Fluency in English, Hindi and Bengali, with strong English email writing and proofreading skills.
• Proficiency in MS Word, Excel, PowerPoint and email and calendar tools such as Outlook or Google Workspace.
• Presentable professional appearance, courteous conduct and confidence when interacting with senior executives and visitors.
• Punctuality, sincerity, reliability and a disciplined approach to deadlines.
• Strong organisation, attention to detail and the ability to manage several priorities.
• Sound judgement, discretion and a proactive approach to resolving routine coordination issues.

Company information sources: bengalshristi.com/overview/ and bengalshristi.com/vision-mission/