PA to MD

Goodfit; Dadri; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Goodfit is seeking a proactive Personal Assistant to support the Managing Director in a dynamic construction environment. The role requires organization, discretion, and the ability to manage multiple priorities while coordinating with internal teams and external stakeholders.

The successful candidate will oversee the MD’s calendar and travel, prepare documents, manage communications, and track action items. Prior experience in manufacturing/construction settings is preferred.

Qualifications

• 5–10 years of relevant experience supporting MD or senior leadership.
• Graduate in any discipline; professional qualifications advantageous.
• Experience in manufacturing, construction, infrastructure, real estate, or related environment preferred.

Responsibilities

• Manage MD’s calendar, meetings, travel, and commitments.
• Plan and coordinate domestic/international travel and itineraries.
• Prepare agendas, briefing notes, presentations, and reports for MD.
• Handle communications on behalf of MD and coordinate with stakeholders.
• Maintain files, records, and follow-up actions; ensure timely execution of tasks.
• Maintain confidentiality and exercise discretion in sensitive matters.

Skills

Organizational skills

Time management

Verbal & written communication

Coordination & follow-up

Discretion & confidentiality

Multitasking

Interpersonal skills

Stakeholder management

MS Office proficiency

Education

Graduate in any discipline

Tools

MS Office Suite

Job description

Role Overview

The Personal Assistant to the Managing Director will assist the Managing Director, ensuring effective management of schedules, meetings, travel, communication, documentation, and follow-ups.

The role requires a highly proactive, organized, discreet, and detail-oriented professional who can manage multiple priorities, anticipate requirements, and ensure smooth coordination with internal teams and external stakeholders in a dynamic construction business environment.

Key Responsibilities

1. Calendar & Schedule Management

• Manage the Managing Director’s daily calendar, meetings, appointments, and commitments.
• Schedule and coordinate internal and external meetings, ensuring timely communication to all stakeholders.
• Prioritise appointments and manage schedule conflicts effectively.
• Track important deadlines, commitments, and follow-up actions.

2. Travel & Logistics

• Plan and coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• Ensure all travel arrangements are aligned with the Managing Director’s schedule and preferences.
• Coordinate logistics for meetings, conferences, business visits, and other official engagements.

3. Executive Support

• Prepare meeting agendas, briefing notes, presentations, reports, and other documents as required.
• Maintain and organize important files, records, correspondence, and documents.
• Support the Managing Director in day-to-day administrative and business-related activities.
• Coordinate with functional heads and other senior stakeholders to ensure timely execution of assigned actions.

4. Communication & Coordination

• Handle phone calls, emails, correspondence, and other communications on behalf of the Managing Director where required.
• Act as a key coordination point between the Managing Director and internal/external stakeholders.
• Follow up with concerned teams on important decisions, action points, and pending matters.
• Ensure timely flow of information and effective communication across stakeholders.

5. Follow-up & Action Tracking

• Maintain a tracker of key decisions, commitments, action points, and deadlines.
• Follow up with respective stakeholders and provide timely status updates to the Managing Director.
• Ensure closure of critical tasks and commitments within agreed timelines.

6. Confidentiality & Professional Conduct

• Maintain strict confidentiality of sensitive business, financial, personal, and strategic information.
• Exercise sound judgment when handling confidential communications and documents.
• Demonstrate professionalism and discretion while interacting with senior management, employees, customers, vendors, and other external stakeholders.

Key Skills & Competencies

• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Excellent coordination and follow-up abilities.
• Strong attention to detail and accuracy.
• Ability to multitask and manage competing priorities.
• High level of discretion and confidentiality.
• Proactive approach with the ability to anticipate requirements.
• Strong interpersonal and stakeholder-management skills.
• Good business acumen and professional maturity.
• Ability to work under pressure and in a fast-paced environment.
• Proficiency in MS Office – Word, Excel, PowerPoint, Outlook/Email and Calendar Management.

Desired Experience & Qualification

• Experience: 5–10 years of relevant experience as a Personal Assistant, Executive Assistant, Management Assistant, or similar role supporting MD
• Qualification: Graduate in any discipline; relevant professional qualifications will be an advantage.
• Experience in a manufacturing, construction, infrastructure, real estate, building materials, or similar business environment would be preferred.