Personal Assistant

Anthroplace Consulting; Kolkata District; Presencial; INR 600.000 - 1.000.000; Jornada completa

Descripción de la vacante

Anthroplace Consulting in Kolkata is seeking a skilled Personal Assistant (PA) to provide high-level support to the Executive Director and CMD. You will manage calendars, coordinate with internal and external stakeholders, and handle confidential information with discretion.

The role includes organizing domestic and international travel, preparing reports, and assisting in meetings and events. Ideal candidates have 4–5 years of experience, strong English communication, and proficiency in MS

Formación

• Bachelor's or Master's degree from a reputed university.
• Experience supporting a senior executive is mandatory.
• Excellent verbal and written communication in English.
• Willingness to undertake domestic and international travel as required.

Responsabilidades

• Provide executive assistance to the ED/CMD.
• Manage schedules, emails, phone calls, and follow-ups on behalf of the ED/CMD.
• Organize domestic and international travel arrangements, including flight bookings, hotel reservations, itineraries, and travel documentation.
• Travel with the ED/CMD and provide coordination during official visits.
• Manage company/personal credit cards, expenses, statement reconciliation, and record maintenance.
• Prepare meeting agendas, presentations, reports, minutes of meetings, and other documents.
• Ensure timely follow-up on important tasks and decisions from meetings.
• Handle confidential documents and sensitive information with discretion.
• Assist in planning corporate events and business meetings.

Conocimientos

Executive support

Travel coordination

Communication

Confidentiality

Educación

Bachelor's/Master's Degree

Herramientas

MS Office

AI tools

Descripción del empleo

Position: Personal Assistant (PA) Reporting To: Executive Director (ED) / Chairman & Managing Director (CMD)

Experience: 4-5 Years.

Location: Kolkata

Job Overview

The Personal Assistant (PA) will provide high-level administrative and executive support to the Executive Director /Managing Director. The PA will be responsible for managing schedules, coordinating with internal and external stakeholders, handling confidential information, managing travel arrangements, and ensuring smooth day-to-day functioning of executive activities.

Key Responsibilities

• Provide comprehensive administrative and executive assistance to the ED/CMD.
• Handle official correspondence, emails, phone calls, and follow-ups on behalf of the ED/CMD.
• Organize domestic and international travel arrangements, including flight bookings, hotel reservations, itineraries, and travel documentation.
• Travel with the ED/CMD whenever required and provide necessary coordination and assistance during official visits.
• Manage company/personal credit cards assigned for official purposes, including expense tracking, payment coordination, statement reconciliation, and record maintenance.
• Prepare meeting agendas, presentations, reports, minutes of meetings, and other official documents.
• Ensure timely follow-up on important tasks, decisions, and action points discussed during meetings.
• Handle confidential documents, sensitive information, and executive matters with utmost discretion.
• Assist in planning and coordinating corporate events, official engagements, and business meetings.

Required Qualifications & Competencies

• Bachelors/Master's Degree (in any field) from a reputed university.
• Prior experience supporting a senior executive, Director, CEO, MD, or CMD is mandatory
• Excellent verbal and written communication skills in English.
• Proficiency in MS Office and AI tools such as Chatgpt, Gemini, Claude.
• Willingness to undertake domestic and international travel as required
• Ability to manage confidential information with integrity and discretion.Role & responsibilities.