Personal Assistant

Yewale Chaha; Pune District; On-site; INR 250,000 - 360,000; Full time

Job summary

Yewale Chaha in Pune seeks a detail-oriented Personal Assistant to manage appointments, schedules, and confidential information for the R&D Director. The role requires proactive communication and a professional demeanor to align with organizational goals.

Responsibilities include organizing files, coordinating meetings and travel, preparing agendas and minutes, handling budgets and expenses, and acting as the primary liaison with clients, vendors, and internal teams.

Qualifications

• Bachelor's degree in business/management or related field preferred.
• At least 1 year of experience in a similar executive support role.

Responsibilities

• Maintain and organize files and records for quick access.
• Plan director's appointments, schedules, meetings, and travel arrangements.
• Prepare agendas, minutes of meetings, and follow-up actions for R&D meetings.
• Serve as primary contact for internal and external stakeholders including clients, partners, and vendors.
• Facilitate effective communication between the R&D director and team members.
• Assist in preparing project documentation, proposals, progress reports, and presentations.
• Anticipate potential issues and address high-priority tasks proactively.
• Track executive's business and personal expenses and assist in budgeting for events and travel.

Skills

Attention to detail

Organizational skills

Communication

Education

Bachelor's degree in Business Administration or related field

Job description

;Job Description

• ; Job Title: Personal Assistant

• ; Department: Admin Department

• ; Reports to: R&D Director

• ; Experience: 1-2 years

• ; Qualifications: Any Graduate

• ; Industry Preferred: Any

• ; Age Required:18-30 years

;Purpose of the Job

;We re looking for a detail-oriented PA/Executive Assistant who can efficiently manage appointments, schedules, and confidential information while adapting to the Director s preferences and organizational goals. The ideal candidate will be proactive in anticipating issues, communicating effectively, and maintaining professionalism.

;Primary Responsibilities

• ;Maintain and organize files and records, ensuring all documents are easily accessible and up-to-date.

• ;Plan and manage the Director s appointments, schedules, and meetings, and travel arrangements.

• ;Assist in the preparation of R&D department meetings, including agendas, minutes of meeting, and follow-up actions.

• ;Act as the primary point of contact for internal and external stakeholders, including clients, partners, and vendors.

• ;Facilitate effective communication between the R&D director and other team members.

• ;Assist in preparing project documentation, including proposals, progress reports, and presentations.

;Secondary Responsibilities

• ;Anticipate potential issues and address them proactively to prevent problems.

• ;Identify high-priority tasks and deadlines, ensuring critical items are addressed first.

• ;Communicate with various stakeholders on behalf of the Director, adapting communication styles as needed.

;Financial Responsibilities

• ;Track and manage the executive s business and personal expenses

• ;Assist in creating and monitoring budgets for events, travel, and other personal projects.

• ;Manage and track budgetary allocations for specific tasks or projects as assigned.

; Interaction With Patrons And Public Clients, Vendors, Guests, Media Representatives,etc.

;Working Conditions and Environment

• ;Work Mode: In Office.

• ;Employment Type: : Full-time, Permanent

• ;Working Hours: 9:00 AM - 6:00 PM, with occasional extended hours as needed.

• ;Working Days: Monday- Saturday (Sunday fixed off)

;Requirements

• ;Bachelor s degree in Business Administration, Management, or a related field (preferred).

• ;Minimum of 1 year of experience in a similar type of role.

• ;Attention to detail and accuracy in work

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