Personal Assistant

Kaapro Management Solutions Pvt. Ltd.; Mumbai; Hybrid; INR 600.000 - 900.000; Vollzeit

Zusammenfassung

Kaapro Management Solutions Pvt. Ltd. in Mumbai/Surat is seeking a highly capable Personal Assistant to the CEO.

This executive-facing role requires superior communication, discretion and initiative to support a fast-moving international business environment. Key duties include managing the CEO’s calendar, travel planning, drafting emails and reports, coordinating with senior partners and investors, and ensuring confidential handling of sensitive information.

Qualifikationen

• Must have excellent spoken and written English.
• High level of discretion and maturity in handling confidential information.
• Proactive, assertive, and capable of working with minimal supervision.

Aufgaben

• Manage the CEO's calendar, meetings, communications and follow-ups.
• Coordinate and accompany the CEO during domestic and international travel.
• Handle travel planning, flight and hotel bookings, itineraries and related arrangements.
• Draft professional emails, reports, presentations and meeting notes.

Kenntnisse

Communication

Discretion

Initiative

English proficiency

Organization

Travel readiness

Tools

MS Office

Email tools

Video conferencing

Jobbeschreibung

We have urgent opening for Personal Assistant.

Location - Surat / Mumbai

This is a high-trust, executive-facing position requiring excellent communication, maturity, discretion, initiative and the ability to work closely with the CEO in a dynamic international business environment.

Position: Personal Assistant to CEO

Location: Gujarat or Maharashtra

Work Model: Hybrid - office-based and work-from-home as required

Travel

Frequent domestic and international business travel with the CEO. All official travel, accommodation and related expenses will be borne by the company.

Key Responsibilities

• Manage the CEO's calendar, meetings, appointments, communications and follow-ups.
• Coordinate and accompany the CEO during domestic and international business travel.
• Handle travel planning, flight and hotel bookings, itineraries and related arrangements.
• Draft professional emails, business correspondence, reports, presentations and meeting notes.
• Coordinate with senior team members, business partners, investors, clients and international contacts.
• Assist the CEO with business development, meetings, projects and day-to-day executive coordination.
• Maintain strict confidentiality regarding business, financial and personal matters.
• Follow up on important assignments and ensure timely completion.
• Be available at the office or on call when required by the CEO.
• Represent the CEO professionally while interacting with internal and external stakeholders.

Ideal Candidate Profile

We are looking for someone who is:

• Highly articulate, with excellent spoken and written English.
• Smart, confident, polished and professionally presented.
• Mature, trustworthy, discreet and comfortable handling confidential matters.
• Proactive, assertive and capable of taking initiative without constant supervision.
• Adaptable and comfortable interacting with people from different cultures and professional backgrounds.
• Comfortable with frequent domestic and international travel.
• Well-organized, punctual and capable of managing multiple priorities.
• Proficient in MS Office, email, online meeting platforms and other digital tools.
• Experienced as a Personal Assistant, Executive Assistant, Management Assistant or Executive Coordinator is preferred.
• Flexible regarding working hours when business requirements demand it.

The successful candidate will have the opportunity to work closely with the CEO and gain exposure to international business, investors, technology, manufacturing and business-development activities.

We would prefer candidates who are looking for a long-term association and are comfortable with the responsibilities and flexibility expected in a CEO's office.