Personal Assistant to CEO & Family

Koyn; Mumbai; Hybrid; INR 900,000 - 1,500,000; Full time

Job summary

Koyn is seeking an experienced Personal Assistant to CEO and family in Mumbai. The role covers personal, household, travel and administrative duties with a requirement for discretion and ownership.

You will manage diaries, organise complex travel, accompany on trips and coordinate with staff and medical providers. The candidate should be well-presented, independent, and capable of handling urgent requests with confidentiality.

Qualifications

• Proven experience as Personal Assistant to CEO or VIPs.
• Strong organisational and communication abilities.
• Discretion and confidentiality are essential.

Responsibilities

• Manage CEO and family diaries, meetings, reminders and follow-ups.
• Organise travel including flights, hotels, visas and itineraries.
• Assist with packing and travel documents for trips.
• Coordinate airport transfers and ground transport.
• Accompany on domestic and international trips and provide support.
• Arrange hospital visits and coordinate with medical providers.
• Handle errands, shopping, and household arrangements as needed.
• Coordinate household staff, drivers and service providers.
• Arrange restaurant reservations and hospitality needs.
• Maintain organized records of documents, bookings and contacts.
• Source trusted providers and handle urgent requests.

Skills

Diary management

Travel arrangement

Discretion

Excellent organisation

Clear communication

Confidentiality

Independent work

Job description

Hiring: Personal Assistant to CEO & Family - Juhu, Mumbai

Location: Must live in or close to Juhu

Working arrangement: On-site/hybrid, with availability for in-person support and domestic and international travel as required.

Seeking an experienced, resourceful and discreet Personal Assistant to provide hands-on support to a CEO and their family. The role covers personal, household, travel and administrative requirements and requires someone who anticipates needs and takes ownership without repeated reminders.

Responsibilities

• Manage business and personal diaries, meetings, appointments, reminders and follow-ups.
• Organise flights, hotels, visas, transport and detailed itineraries, including last-minute changes.
• Assist with packing and unpacking luggage, preparing travel essentials and ensuring documents and belongings are ready before departure.
• Arrange airport transfers, pick-ups and drop-offs; collect guests, luggage, purchases and documents when required.
• Accompany the CEO or family members on domestic and international trips and provide practical support throughout.
• Schedule hospital visits, consultations, tests and prescription collections; accompany family members and coordinate with medical providers.
• Arrange veterinary visits, grooming, boarding and pet travel requirements.
• Handle authorised bank errands, bill payments, expense records, reimbursements and document submissions.
• Manage shopping, personal purchases, returns, deliveries, gifting, laundry and dry-cleaning arrangements.
• Coordinate household staff, drivers, maintenance teams and service providers, and follow up until work is completed.
• Arrange restaurant reservations, events, guest visits and hospitality requirements.
• Maintain organised records of important documents, bookings, renewals and contact details.
• Source trusted providers and use an established network to secure appointments, bookings and resolve urgent requests.
• Handle other reasonable personal and family tasks associated with supporting an HNI CEO.
• Proven experience as a Personal or Lifestyle Assistant to HNIs, VIPs, senior executives or private families.
• An established network of reliable contacts, particularly in Mumbai.
• A valid driving licence and confidence driving.
• A valid passport and willingness and availability to travel domestically and internationally.
• Flexibility to support early departures, late arrivals and occasional urgent or weekend requirements.
• Comfortable with practical tasks, including luggage packing, collections and errands.
• Excellent organisation, clear communication, sound judgement and strict confidentiality.
• Dependable, well-presented and able to work independently.