Personal Assistant

Numoo Hiring Solutions; Mumbai; On-site; INR 446,000 - 1,060,000; Full time

Job summary

Numoo Hiring Solutions in Mumbai is seeking a highly organized Personal Assistant to the Chairman to provide comprehensive professional and personal support. The role includes managing schedules, travel, documentation and confidential matters.

The ideal candidate will coordinate with multiple vendors, handle personal purchasing, and ensure timely follow-ups while maintaining discretion and ownership over duties.

Qualifications

• 1–3 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role.
• Excellent organizational and coordination skills.
• Strong follow-up and task-management abilities.
• Good communication and interpersonal skills.
• Comfortable handling personal and confidential matters.
• Ability to coordinate with multiple vendors and service providers.
• Strong attention to detail and problem-solving ability.
• Ability to work independently and manage urgent requirements.
• High level of integrity, discretion, confidentiality and ownership.

Responsibilities

• Manage the Chairman’s daily calendar, meetings, appointments and commitments.
• Coordinate meetings with internal teams, clients, suppliers, consultants and vendors.
• Prepare relevant documents and information for meetings.
• Maintain daily/weekly task lists and ensure timely follow-ups.
• Prioritize appointments and handle schedule changes efficiently.
• Manage domestic and international travel arrangements.
• Coordinate flights, hotels, airport transfers, cars/drivers and travel itineraries.
• Assist with visa and travel documentation.
• Coordinate travel arrangements for the Chairman’s family when required.
• Handle last-minute changes, cancellations and urgent travel requirements.
• Manage the Chairman’s day-to-day personal purchasing requirements.
• Identify suitable products, suppliers and service providers.
• Obtain and compare quotations based on quality, pricing and availability.
• Coordinate deliveries, installations, repairs and servicing.
• Maintain records of regular vendors and frequently purchased items.
• Coordinate day-to-day requirements and maintenance of the Chairman’s private properties.
• Coordinate with vendors, contractors, technicians and service providers.
• Obtain quotations and comparative estimates for repairs, maintenance and purchases.
• Conduct market research for machinery, equipment, materials and services.
• Prepare comparative statements for the Chairman’s review.
• Monitor vendors and contractors to ensure timely completion of work.
• Coordinate procurement and delivery of materials, furniture, fixtures and equipment.
• Maintain bills, invoices, estimates and payment-related documentation.
• Coordinate with property staff, caretakers and security personnel.
• Assist with major repairs, renovations, upgrades and capital expenditure planning.
• Provide regular updates and status reports to the Chairman.

Skills

Organizational skills

Coordination

Follow-up

Communication

Interpersonal skills

Confidential handling

Vendor coordination

Travel management

Ownership

Tools

MS Office

Job description

Hiring: Personal Assistant to the Chairman

Experience: 1–3 years preferred

Salary _ 40K to 95K per month

About the Role

We are looking for a highly organized, proactive, trustworthy and detail-oriented Personal Assistant to the Chairman to provide comprehensive professional and personal support.

The ideal candidate should be capable of managing the Chairman’s schedule, travel, purchases, documentation, follow-ups, personal requirements, family travel and private property-related activities. The role requires excellent coordination skills, discretion, ownership and the ability to manage multiple priorities independently.

Key Responsibilities

• - Manage the Chairman’s daily calendar, meetings, appointments and commitments.
• - Coordinate meetings with internal teams, clients, suppliers, consultants and vendors.
• - Prepare relevant documents and information for meetings.
• - Maintain daily/weekly task lists and ensure timely follow-ups.
• - Prioritize appointments and handle schedule changes efficiently.
• - Manage domestic and international travel arrangements.
• - Coordinate flights, hotels, airport transfers, cars/drivers and travel itineraries.
• - Assist with visa and travel documentation.
• - Coordinate travel arrangements for the Chairman’s family when required.
• - Handle last-minute changes, cancellations and urgent travel requirements.
• - Manage the Chairman’s day-to-day personal purchasing requirements.
• - Identify suitable products, suppliers and service providers.
• - Obtain and compare quotations based on quality, pricing and availability.
• - Coordinate deliveries, installations, repairs and servicing.
• - Maintain records of regular vendors and frequently purchased items.
• - Coordinate day-to-day requirements and maintenance of the Chairman’s private properties.
• - Coordinate with vendors, contractors, technicians and service providers.
• - Obtain quotations and comparative estimates for repairs, maintenance and purchases.
• - Conduct market research for machinery, equipment, materials and services.
• - Prepare comparative statements for the Chairman’s review.
• - Monitor vendors and contractors to ensure timely completion of work.
• - Coordinate procurement and delivery of materials, furniture, fixtures and equipment.
• - Maintain bills, invoices, estimates and payment-related documentation.
• - Coordinate with property staff, caretakers and security personnel.
• - Assist with major repairs, renovations, upgrades and capital expenditure planning.
• - Provide regular updates and status reports to the Chairman.
• - 1–3 years of experience as a Personal Assistant, Executive Assistant, Executive Secretary or similar role.
• - Excellent organizational and coordination skills.
• - Strong follow-up and task-management abilities.
• - Good communication and interpersonal skills.
• - Comfortable handling personal and confidential matters.
• - Ability to coordinate with multiple vendors and service providers.
• - Strong attention to detail and problem-solving ability.
• - Ability to work independently and manage urgent requirements.
• - High level of integrity, discretion, confidentiality and ownership.

Interested candidates can share their updated CV for consideration.

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