Personal Assistant

Adwest Digital; Mumbai, Delhi, Bengaluru; Hybrid; INR 600,000 - 1,000,000; Full time

Job summary

Adwest Digital is seeking an Executive Assistant to manage calendars, communications, and travel logistics from Mumbai. The role supports senior executives and coordinates meetings, travel, and administrative duties across multiple locations in India, with a remote option.

The ideal candidate holds a Bachelor's degree with strong organizational and communication skills, and can handle scheduling, travel planning, and document preparation efficiently.

Qualifications

• Bachelor's degree preferred (Business Admin or IT background acceptable).
• Experience providing executive support is advantageous.
• Strong organizational and time-management skills essential.

Responsibilities

• Calendar & Schedule Management: Maintain complex calendars, schedule appointments, meetings & travel itineraries, and prep documents.
• Communication Management: Filter and draft emails, act as liaison with stakeholders.
• Travel Coordination: Arrange domestic and international travel, bookings & visas; prepare itineraries.
• Meeting Support: Organize meetings, invitations, venues, catering, and minutes; follow up on actions.
• Administrative Support: Manage filing systems, expenses, invoices, data compilation, and office maintenance.

Skills

Calendar management

Communication

Travel coordination

Meeting support

Administrative support

Education

Bachelor's degree

Job description

Full Time / Remote or On-Site

Any Degree (Preference for Business Admin or IT background)

Responsibilities:

• Calendar & Schedule Management: Manage and maintain complex calendars, scheduling appointments, meetings, and travel itineraries. Coordinate and prioritize conflicting appointments to optimize the executive's time. Send reminders and prepare necessary documents for upcoming engagements.
• Communication Management: Filter, screen, and prioritize incoming calls, emails, and correspondence. Draft, review, and send professional emails, letters, and other communications on behalf of the executive. Act as a primary point of contact and liaison between the executive and internal/external stakeholders.
• Travel Coordination: Arrange and book domestic and international travel, including flights, hotels, ground transportation, and visa applications. Prepare detailed itineraries and ensure all travel logistics are seamless.
• Meeting Support: Organize and coordinate meetings, including scheduling, sending invitations, booking venues, and arranging catering. Prepare meeting agendas, compile necessary documents, and take accurate minutes when required. Follow up on action items from meetings.
• Administrative Support: Manage and organize physical and electronic filing systems. Handle expenses, process invoices, and reconcile credit card statements. Conduct research, compile data, and prepare reports or presentations as needed. Order office supplies, manage office equipment, and handle general office upkeep.

Locations : Mumbai, Delhi / NCR, Bengaluru , Kolkata, Chennai, Hyderabad, Ahmedabad, Pune, Remote.