Personal Assistant

Venlax Group; Kondapur; On-site; INR 300,000 - 420,000; Full time

Job summary

Venlax Group seeks a proactive Personal Assistant to support directors by managing daily schedules, meetings, client appointments and important tasks. You will coordinate shoots, content schedules, track leads and enquiries, and ensure timely updates to the Director, while liaising with clients, teams and production staff.

Ideal candidates are organized, communicative and detail-oriented, with 0–4 years in related roles and good knowledge of Google Sheets, Calendar and messaging tools.

Qualifications

• Graduate with 0–4 years of experience as a Personal Assistant, Executive Assistant, Business Coordinator, Operations Coordinator or similar role.
• Highly organized, proactive and responsible, with excellent follow-up skills.
• Able to manage multiple tasks, clients, meetings and schedules simultaneously.
• Strong ability to track leads, follow-ups, meetings, shoots and pending tasks without missing details.
• Excellent communication and coordination skills.
• Comfortable communicating with clients, employees, management and production teams.
• Good knowledge of Google Sheets/Excel, Google Calendar, WhatsApp and basic documentation.
• Should be able to quickly understand the status of a task or lead and give the Director an accurate update.
• Strong attention to detail and ability to work independently.
• Basic understanding of content creation, scripts, reels, video shoots and production will be an advantage.
• Should be comfortable coordinating shoots and content-related activities.
• Good Telugu and English communication skills preferred.
• Flexible to work according to client meetings and shoot schedules when required.

Responsibilities

• Manage and coordinate the Directors daily schedule, meetings, client appointments and important tasks.
• Maintain complete track of business leads and enquiries across Venlax Group, HBS Signages and Venlax Productions.
• Track every lead from enquiry to closure, including client discussions, follow-ups, current status and next action.
• Ensure the Director has the latest update whenever he asks about any client, lead or pending activity.
• Schedule and coordinate client meetings, internal meetings and follow-ups.
• Plan and maintain the Directors daily and weekly schedule, including meetings, shoots, content and other commitments.
• Coordinate the Directors reels, video shoots, production shoots and acting/content schedules.
• Maintain a clear list of upcoming shoots and ensure scripts, concepts, locations, people and other requirements are ready.
• Coordinate with the respective teams for scripts, content, shoots, editing and production activities.
• Maintain a daily task list and ensure important activities and follow-ups are completed on time.
• Follow up with team members and clients on tasks assigned by the Director and provide regular status updates.
• Keep track of pending, completed and upcoming tasks and highlight anything requiring immediate attention.
• Coordinate activities between different teams and businesses within the group.
• Prepare a clear daily overview for the Director covering what is happening today, what is pending and what needs to be done next.
• Handle confidential business information and maintain professional communication with clients and team members.

Skills

Highly organized

Follow-up skills

Communication skills

Coordination skills

multitasking

Education

Graduate

Tools

Google Sheets

Google Calendar

WhatsApp

Documentation basics

Job description

Role & responsibilities

• Manage and coordinate the Directors daily schedule, meetings, client appointments and important tasks.
• Maintain complete track of business leads and enquiries across Venlax Group, HBS Signages and Venlax Productions.
• Track every lead from enquiry to closure, including client discussions, follow-ups, current status and next action.
• Ensure the Director has the latest update whenever he asks about any client, lead or pending activity.
• Schedule and coordinate client meetings, internal meetings and follow-ups.
• Plan and maintain the Directors daily and weekly schedule, including meetings, shoots, content and other commitments.
• Coordinate the Directors reels, video shoots, production shoots and acting/content schedules.
• Maintain a clear list of upcoming shoots and ensure scripts, concepts, locations, people and other requirements are ready.
• Coordinate with the respective teams for scripts, content, shoots, editing and production activities.
• Maintain a daily task list and ensure important activities and follow-ups are completed on time.
• Follow up with team members and clients on tasks assigned by the Director and provide regular status updates.
• Keep track of pending, completed and upcoming tasks and highlight anything requiring immediate attention.
• Coordinate activities between different teams and businesses within the group.
• Prepare a clear daily overview for the Director covering what is happening today, what is pending and what needs to be done next.
• Handle confidential business information and maintain professional communication with clients and team members.

Preferred candidate profile

• Graduate with 0–4 years of experience as a Personal Assistant, Executive Assistant, Business Coordinator, Operations Coordinator or similar role.
• Highly organized, proactive and responsible, with excellent follow-up skills.
• Able to manage multiple tasks, clients, meetings and schedules simultaneously.
• Strong ability to track leads, follow-ups, meetings, shoots and pending tasks without missing details.
• Excellent communication and coordination skills.
• Comfortable communicating with clients, employees, management and production teams.
• Good knowledge of Google Sheets/Excel, Google Calendar, WhatsApp and basic documentation.
• Should be able to quickly understand the status of a task or lead and give the Director an accurate update.
• Strong attention to detail and ability to work independently.
• Basic understanding of content creation, scripts, reels, video shoots and production will be an advantage.
• Should be comfortable coordinating shoots and content-related activities.
• Good Telugu and English communication skills preferred.
• Flexible to work according to client meetings and shoot schedules when required.