Personal Assistant to Director

CodeMax IT Solutions Pvt. Ltd.; Goa; On-site; INR 279,000 - 502,000; Full time

Job summary

CodeMax IT Solutions Pvt. Ltd. in Goa seeks an Executive/Personal Assistant to provide high-level administrative support to the Director. The role handles emails, calendars, and information flow with discretion and professionalism.

The candidate will coordinate travel and meetings, prepare agendas and minutes, conduct research as needed, and respond to inquiries promptly. Freshers with internship experience are welcome to apply, and the applicant should be based in Goa.

Qualifications

• Experience as an Executive/Personal Assistant or similar role.
• Freshers with internship experience welcome.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• Strong organizational and multitasking abilities.
• Proactive, initiative-taking with tact and diplomacy.
• Based in Goa.

Responsibilities

• Provide high-level management and administrative support to the Director.
• Collect data and information from emails, minutes and records; prepare summaries as requested.
• Conduct research to assist with projects or inquiries.
• Coordinate travel, meetings and appointments.
• Prepare agendas and minutes; distribute notes as requested.
• Respond to and resolve administrative inquiries and questions.
• Perform other related duties as assigned.
• Manage emails, calendar and productivity tools.

Skills

Verbal communication

Written communication

Discretion

Confidentiality

Organizational skills

Multitasking

Proactiveness

Tact and diplomacy

Results oriented

Job description

Responsibilities

• Provides high-level management & administrative support to the Director.
• Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• Conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Responds to and resolves administrative inquiries and questions.
• Performs other related duties as assigned.
• Manage emails, calendar & other productivity tools.

Requirements

• Work experience as an Executive Assistant, Personal Assistant, or similar role.
• Freshers with prior internship experience are welcome to apply.
• Great verbal and written communication skills.
• Discretion and confidentiality.
• Organizational skills and the ability to multitask.
• Ability to be proactive and take the initiative.
• Tact and diplomacy.
• Result and task-oriented.
• Candidate should be based in Goa.