Personal Assistant

Comviva; Gurugram District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Comviva is seeking an Executive Assistant to support the Vice Presidents. You will manage calendars, schedule meetings, coordinate travel, and handle correspondence to ensure smooth operations across departments.

The role requires 4+ years of experience, strong organization and communication skills, and proficiency in MS Office. You will coordinate with internal teams and external partners, organizing events and engagements at the Gurugram location.

Qualifications

• MBA or equivalent degree from a recognized university.
• Minimum 4 years of experience in a similar role.
• Proficiency in MS Office and strong communication.
• Excellent coordination with internal and external stakeholders.

Responsibilities

• Maintain Minutes of Meetings (MoM) and the calendar of the VPs.
• Plan and organize the VPs' daily schedules, including meetings and appointments; manage expenses and travel plans.
• Manage mailing and communication; ensure timely coordination between VPs and departments.
• Act as liaison for VPs with clients, suppliers and internal teams at all levels.
• Coordinate events, both internal and external, and assist in planning and execution.
• Work closely with management on assigned tasks and activities.
• Oversee employee engagement activities for the location.
• Organize conferences, meetings and schedules efficiently.

Skills

MS Office

Organizational skills

Communication skills

Multitasking

Coordination with stakeholders

Education

MBA or graduate

Tools

Microsoft Office

Job description

Job Description:

Key Responsibilities

• Maintain Minutes of Meetings (MoM) and the calendar of the VPs.
• Plan and organize the VPs' daily schedules, including setting up meetings and appointments. Maintain executives' schedules, appointments, Expense management and travel plans.
• Manage mailing and communication, ensuring timely coordination between the VPs and respective departments.
• Act as an internal and external liaison for the VPs, coordinating with clients, suppliers, and internal teams at all levels.
• Event Coordination – assist in planning and executing internal and external events.
• Work closely with management on assigned tasks and activities.
• Oversee employee engagement activities for the location.
• Organize conferences, meetings, and schedules efficiently.

Required Skills & Qualifications

• MBA or Graduate from a recognized university.
• Minimum 4 years of experience in a similar role (preferably 4-6 years).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and communication skills.
• Ability to work effectively in a fast-paced environment and manage multiple tasks.
• Excellent coordination skills with internal and external stakeholders.

Work Mode

• Candidate must be available to work 5 days a week from the office