Personal Assistant

KoderXpert Technologies Private Limited; Gandhinagar; Presencial; INR 300.000 - 420.000; Jornada completa

Descripción de la vacante

KoderXpert Technologies Private Limited in Gandhinagar, India, is seeking an experienced executive assistant to manage calendars, schedule internal and client meetings across time zones, and support a busy leadership team.

You will handle emails and calls, arrange domestic and international travel, prepare reports and presentations, coordinate with HR, IT, Finance and project teams, and maintain digital filing systems. Discretion with confidential information is essential.

Responsabilidades

• Manage executive calendar, schedule meetings, and coordinate across time zones for global teams.
• Handle emails, calls, and correspondence with clients, vendors, and cross-functional teams.
• Organize domestic/international travel, visas, accommodation, and itineraries.
• Prepare reports, MIS decks, presentations, and meeting documentation.
• Coordinate with HR, IT, Finance, and Project teams on behalf of the executive.
• Maintain digital filing systems, trackers, and dashboards (Google Sheets/Excel).
• Take minutes in leadership/client meetings and track follow-up actions.
• Assist in organizing internal events, town halls, or client visits.
• Handle confidential business and technical information with discretion.
• Manage expense reports, vendor invoices, and reimbursement processes.
• Support onboarding coordination for new hires reporting to the executive, if required.

Descripción del empleo

Key Responsibilities

• Manage the executive's calendar, schedule internal/client meetings, and coordinate across time zones (for global clients/teams)
• Handle emails, calls, and correspondence, including with clients, vendors, and cross-functional teams
• Organize domestic/international travel, visas, accommodation, and itineraries
• Prepare reports, MIS decks, presentations, and meeting documentation
• Coordinate with HR, IT, Finance, and Project teams on behalf of the executive
• Maintain digital filing systems, trackers, and dashboards (Google Sheets/Excel)
• Take minutes in leadership/client meetings and track follow-up action items
• Assist in organizing internal events, town halls, or client visits
• Handle confidential business and technical information with discretion
• Manage expense reports, vendor invoices, and reimbursement processes
• Support onboarding coordination for new hires reporting to the executive, if required