Personal Assistant

LogFix SCM Solutions Pvt Ltd; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

LogFix SCM Solutions Pvt Ltd seeks an Executive Assistant to the General Manager in Chennai, India. You will manage calendars, coordinate meetings, and drive operational excellence while maintaining confidential information.

The role focuses on stakeholder coordination, timely execution of deliverables, and building centralized trackers for projects and business activities. Prior experience in a high-growth startup or VC-backed setting is a plus.

Qualifications

• 2–4 years of experience as an Executive Assistant or equivalent.
• Experience in a high-growth startup or VC-funded organization is a plus.
• Proven ability to coordinate complex schedules and stakeholder communications.

Responsibilities

• Manage the General Manager’s calendar and optimize schedules.
• Coordinate internal and external meetings, including leadership discussions and 1:1 meetings
• Manage and prioritize meeting requests and emails
• Draft responses and communication for review when required
• Prepare meeting agendas, pre-meeting briefs, and concise summaries of documents
• Organize meetings and accurately capture key discussion points
• Maintain action trackers and ensure timely closure of assigned tasks
• Follow up with stakeholders on pending action items and deliverables
• Maintain centralized trackers for projects, priorities, and cross-functional activities
• Coordinate recurring operational activities and business deliverables
• Support audit schedules, statutory filings, KRA reviews, templates, and other operational activities
• Coordinate with internal teams, external consultants, Company Secretary, and tax partners
• Assist in preparing monthly MIS reports, investor updates, and quarterly board packs
• Coordinate effectively with cross-functional teams and external stakeholders
• Ensure stakeholders meet agreed timelines through regular follow-ups
• Handle confidential business information, leadership discussions, compensation data, and investor-related matters with complete discretion
• Effectively manage and prioritize the General Manager’s time
• Drive timely closure of action items and cross-functional deliverables
• Maintain well-organized documentation, trackers, and operational records
• Improve meeting effectiveness through structured agendas, notes, and follow-ups
• Proactively coordinate business activities and enable leadership to focus on strategic priorities
• Build trust through professionalism, ownership, and confidentiality

Skills

Organizational skills

Time management

Attention to detail

Stakeholder management

Confidentiality

Communication skills

Problem-solving

Ownership mindset

Follow-up skills

Multitasking

Tools

Microsoft Excel

Pivot Tables

VLOOKUP

Google Workspace

Microsoft Office

Job description

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to work closely with the General Manager and support critical business and operational priorities.

This is more than a traditional Executive Assistant role. The ideal candidate will help drive operational excellence, stakeholder coordination, follow-ups, and timely execution of business deliverables.

Department: Business Operations

Role: Executive Assistant to General Manager

Executive Support

• Manage the General Manager’s calendar and optimize schedules
• Coordinate internal and external meetings, including leadership discussions and 1:1 meetings
• Manage and prioritize meeting requests and emails
• Draft responses and communication for review when required
• Prepare meeting agendas, pre-meeting briefs, and concise summaries of documents

Meeting & Project Coordination

• Organize meetings and accurately capture key discussion points
• Maintain action trackers and ensure timely closure of assigned tasks
• Follow up with stakeholders on pending action items and deliverables
• Maintain centralized trackers for projects, priorities, and cross-functional activities

Business Operations

• Coordinate recurring operational activities and business deliverables
• Support audit schedules, statutory filings, KRA reviews, templates, and other operational activities
• Coordinate with internal teams, external consultants, Company Secretary, and tax partners
• Assist in preparing monthly MIS reports, investor updates, and quarterly board packs

Stakeholder Management

• Coordinate effectively with cross-functional teams and external stakeholders
• Ensure stakeholders meet agreed timelines through regular follow-ups
• Handle confidential business information, leadership discussions, compensation data, and investor-related matters with complete discretion

What We’re Looking For

Experience

• 2–4 years of experience as an Executive Assistant, Chief of Staff, Executive Business Partner, or similar role
• Experience in a high-growth startup or VC-funded organization will be an added advantage

Technical Skills

• Strong working knowledge of Microsoft Excel, including Pivot Tables and VLOOKUP
• Proficiency in Google Workspace and Microsoft Office
• Experience maintaining trackers, dashboards, and documentation
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Exceptional attention to detail and follow-through
• Ability to manage and prioritize multiple tasks in a fast-paced environment
• High level of professionalism and confidentiality
• Strong stakeholder management and follow-up skills
• Ability to respectfully challenge and hold stakeholders accountable when required
• Strong problem-solving and ownership mindset

What Success Looks Like

The successful candidate will:

• Effectively manage and prioritize the General Manager’s time
• Drive timely closure of action items and cross-functional deliverables
• Maintain well-organized documentation, trackers, and operational records
• Improve meeting effectiveness through structured agendas, notes, and follow-ups
• Proactively coordinate business activities and enable leadership to focus on strategic priorities
• Build trust through professionalism, ownership, and confidentiality