Admin/Executive Assistant

Bioplus Life Sciences; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

Bioplus Life Sciences is seeking an Admin Assistant to provide comprehensive administrative and operational support to the executive leadership. You will manage calendars, coordinate meetings and travel, and handle confidential information with discretion.

You will prepare agendas, record minutes and liaise with multiple departments to ensure smooth execution of events and executive visits. Strong communication and organizational skills are essential for success in this role.

Qualifications

• Experience managing executive calendars and coordinating complex schedules.
• Ability to prepare agendas and record meeting minutes with accuracy.
• Strong written and verbal communication across stakeholders at all levels.
• Maintain confidentiality and professionalism in all dealings.

Responsibilities

• Manage the calendar, appointments and meetings and travel schedules.
• Coordinate internal and external meetings, prepare agendas.
• Recording meeting minutes and ensure timely follow-ups on action items.
• Organize business travel including flight bookings, hotel reservations, transportation and expense reconciliation.
• Coordinate visitor meetings and support executive hospitality arrangements.
• Manage office supplies and administrative requirements.
• Act as a liaison between the executive leader and internal departments.
• Coordinate with HR, Finance, Legal, Operations, R&D, QA, QC and other business functions
• Ensure smooth execution of executive events and official visits.
• Handle confidential business information with discretion.
• Maintain professional standards while interacting with internal and external stakeholders.

Skills

Calendar management

Travel coordination

Meeting minutes

Communication

Confidentiality

Organizational skills

Stakeholder management

Multitasking

Job description

Summary/ Overview:

We are looking for a proactive, highly organized and detail-oriented Admin Assistant to provide comprehensive administrative and operational support to the executive leadership of the company. The ideal candidate should possess excellent organizational, communication and coordination skills, with the ability to manage multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

• Manage the calendar, appointments and meetings and travel schedules.
• Coordinate internal and external meetings, prepare agendas.
• Recording meeting minutes and ensure timely follow-ups on action items.
• Organize business travel including flight bookings, hotel reservations, transportation and expense reconciliation.
• Coordinate visitor meetings and support executive hospitality arrangements.
• Manage office supplies and administrative requirements.
• Act as a liaison between the executive leader and internal departments.
• Coordinate with HR, Finance, Legal, Operations, R&D, QA, QC and other business functions
• Ensure smooth execution of executive events and official visits.
• Handle confidential business information with discretion.
• Maintain professional standards while interacting with internal and external stakeholders.

Skills and Competencies

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• High level of professionalism and confidentiality
• Strong interpersonal and stakeholder management skills
• Attention to detail and problem-solving mindset
• Ability to work independently with minimal supervision